Your Role:
- To provide administrative and coordination support that will ensure effective delivery of the service to the client.
Key Deliverables
Build lasting relationships:
- Maintain good working relationships with all internal and external stakeholders which may include but not be limited to: recruitment partners, sourcing partners, supplier partners, hiring managers, candidates, payroll, finance, client personal assistants and client hr business partners.
Deliver an efficient and compliant process:
- Input of requisition authorisation by client on to the relevant system.
- Release vacancies to suppliers.
- Arrange vacancy briefings with suppliers.
- Administer internal and external job board postings, create advertisements and monitor the inventory for paid channels.
- Creating sourcing strategies for stake holders.
- Coordinate the arrangement of assessment centres.
- Interview scheduling and sending confirmations.
- Supporting the population and management of talent pools.
- Raising of purchase orders.
- Generation of regular and ad-hoc reports.
- On-site inductions for new starters.
- Ensure adherence to Hays and Client recruitment methodology, policies, procedures and service delivery standards.
- Escalate any issues in a timely manner.
- Provide recommendations to your line manager in relation to service improvements.
Optimise Systems and Business Intelligence:
- Demonstrate a thorough understanding of the importance of all recruitment technologies and system
- integrity responsibilities.
- Maximise use of recruitment technologies as a primary vacancy management tool and utilise effectively
- Document all activity accurately and in a timely manner, demonstrating a commitment to maintaining
- data integrity.
Competencies & Behaviours
- Building customer relationships
- Personal communication
- Listening to others
- Handling authority
- Working with teams
- Understanding others needs
- Showing professionalism
- Coping with pressure
Knowledge & Skills
Whilst ability, motivation and attitude are most important, it would be a distinct advantage to have:
- Good professional communication skills; written and verbal.
- Well verse with full recruitment process operations such as interview scheduling, uses of ATS ,coordination as well as documentations
- Japanese speaking with JLPT Certificate required
- Strong collaboration skills.
- Focus on the quality of outputs.
- Demonstrates high levels of energy and persistence to achieve results.
- Focuses on delivering results reliably, efficiently and effectively.
- Accurate data entry and good level of IT skills.
- Ability to follow processes and meet SLA's and deadlines.
- Ability to work in a pressurised environment.
- Experience of chasing information in a confident professional manner.
- Looks to peers and stakeholders to continually learn on the job and share lessons learnt.
- Collaboration - works collaboratively, networking and shared learning across our internal stakeholder.
