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Senior Specialist, Secretarial are responsible to Assist the Senior Secretarial Manager and the team in managing and actively handling multi-regional secretarial matters across Southeast Asia, Hong Kong, China, India, Europe, the Middle East & Africa, and the Americas, ensuring compliance with statutory and regulatory requirements, while providing guidance and support to the team
.
What you'll be doin
- g:
Manage and actively participate in all company secretarial functions across the Group's multi-regional portfolio, including Southeast Asia, Hong Kong, China, India, Europe, the Middle East & Africa, and the Americas, ensuring both oversight and hands-on executi - on.Liaise with regulators, auditors, external advisors and internal stakeholders across regions on statutory and corporate governance matte
- rs.Support and coordinate cross-border corporate exercises, including incorporations, restructuring and due diligence activiti
- es.Ensure compliance with statutory and regulatory requirements across all jurisdictions, including timely filings, annual returns and proper maintenance of statutory recor
- ds.Oversee and manage the notarization, apostillation and legalization of corporate documen
- ts.Manage Board meetings, including preparation of agendas, papers and minut
- es.Coordinate shareholders meetings and prepare resolutions and governance documentati
- on.Provide guidance and review team deliverables to ensure accuracy, consistency, and operational efficiency, while demonstrating independence, accountability, and ownership in delivering high-quality work within established timelin
- es.Perform any other duties as assigned by the superi
or.
What You'll N
- eed:
CGI (ICSA) qualification or CGQP (ICSA) fina - list.3 to 5 years company secretarial experience (in-house and/or corporate services); global exposure is an added advan
- tage.Strong knowledge of company secretarial and regulatory pract
- ices.Ability to work effectively in a fast-paced, diverse, and collaborative environ
- ment.Open to new ideas and embrace challenges; proactive, resourceful, resilient, and detailed-orie
- nted.Strong interpersonal with the ability to work both independently and as part of a
- team.Tech-savvy with proficiency in Microsoft Office Tools (Word, Excel, Powerpoint) and PDF t
ools.
