Ensure all incoming and outgoing letter correspondence are recorded in the system and forward to respective PIC for further action.
Receives, catalogues and stores hard copies and electronic copies of all technical drawings, reports and related information in an orderly manner, in line with policies and procedures.
Allocates and controls the document numbering system for the project work, archives documentation in line with company and statutory document retention requirement
Responsible to collect and compile all information related to site matters from Project Manager, Consultant and Contractors.
To support construction staff with administrative duties, site documentations and etc according to ISO 9001:2015 Quality Management System.
Coordinate and work along with site staff, contractors, consultants on claims, letter of corresponding and other related matters.
Perform all various administrative tasks such as maintenance of photostat machine, office equipment and company's asset to ensure they running smoothly.
To ensure enough stock for paper supply and stationary supply. If got problem, need to discuss with supplier to overcome, and get advice from superior.
To ensure that reimbursement form is properly submitted with full supporting document
To assist on distribute OT claim form to site staffs and collection.
To arrange dispatch's schedule for sending and receiving document and other necessary duty
To liaise with HQ Admin Officer on site issue, like company asset (water dispenser, printer, electricity, water bill)
Requirement:
At least Diploma/Advanced/Higher/Graduate Diploma, Bachelor's Degree/Post Graduate Diploma/Professional Degree in any field.
Minimum 3 years of related working experience in construction field.
At least 2 Year(s) of working experience from documentation control and familiar with ISO 9001:2015.
Provided working in Main Construction will be advantage.
