Purpose of Job
To serve as the operational right hand to the C-Suite (primarily the CEO), ensuring efficient execution of strategic, cross-functional and governance priorities, while driving alignment of leadership directives, stakeholder engagement and organizational accountability.
Key Output
- Strategic priorities are researched, structured, and progressed for CEO decision-making.
- CEO and Board governance functions are executed smoothly, credibly and in compliance with regulatory and internal governance requirements.
- Executive communication, approvals, and information flow are prioritized and managed with accuracy, discretion, and timeliness.
- Cross-departmental deliverables meet CEO standards and mandated timelines.
- Corporate and Board records are secured, traceable, compliant and audit-ready.
Major Activities
1) Strategic & Executive Office Support
- Support CEO in planning, prioritizing, and executing strategic mandates.
- Conduct research, data analysis, and prepare executive briefs and high-level reports.
- Track CEO-mandated institutional deliverables and escalate risks or bottlenecks.
- Manage and coordinate cross-departmental assignments and leadership follow-ups.
- Attend meetings with or on behalf of CEO, capturing decisions and next steps.
2) Executive Communication & Document Review
- Draft speeches, decks/presentations, senior correspondence, and executive talking points.
- Review critical documents before CEO endorsement, ensuring accuracy and governance readiness.
- Filter and prioritize CEO office communications for strategic time allocation.
- Process delegated approvals and authorizations on behalf of CEO where assigned.
- Prepare confidential executive-level documentation, ensuring discretion and accuracy.
3) Board Governance Operations
- Serve as senior CEO liaison to Board, facilitating strategic communication.
- Coordinate Board and Board Committee meetings (schedule, notices, agendas, and board paper circulation).
- Coordinate cross-department submissions for Board meeting materials.
- Prepare minutes, resolutions, decision logs, and official governance trackers.
- Draft governance documentation (TORs, Board Charter, delegation frameworks, policy guidelines, compliance submissions).
- Liaise with auditors, regulators, and CEO office governance requirements.
4) Board Logistics, Travel, and Claims Management
- Lead coordination of Board travel, flight and hotel bookings, meeting logistics, and governance engagements.
- Manage processing of Board claims, reimbursements, allowances, logistics approvals, and documentation verification.
- Maintain action trackers for Board decisions, directives, and mandated updates.
- Manage CEO-office and Board-level logistics for events including dinners, appreciation events, and formal Trustee engagements.
- Ensure all Trustee logistics approvals, claims, and travel workflows meet institutional policies, governance standards, and deadlines.
5) Corporate Record & Confidential Files Management
- Maintain secure, classified, and confidential storage of Board and CEO-office corporate artifacts.
- Ensure records are compliance-proofed and audit-ready.
- Maintain approvals documentation for governance, financial, procurement, and delegated matters.
- Coordinate authorized governance signatory processes involving Trustees/Board members.
Specification
1) Education & Experience
- Bachelor's Degree in Business Administration, Public Administration, Governance, Law, Communications, or other relevant discipline.
- Minimum 5 years of experience supporting C-Suite executives, Board, or governance-driven offices.
- Proven background in governance pack coordination, approvals workflows, executive writing, project accountability tracking logistics/claims management.
2) Skills & Competencies
- Strategic research and analytical thinking.
- High proficiency in executive correspondence and presentations.
- Governance documentation discipline (minutes, resolutions, trackers, board papers).
- Strong C-Suite stakeholder liaison credibility.
- Ability to manage approvals, complexity, and confidentiality.
- High accuracy in reviewing legal, financial, and governance documents.
- Logistics coordination experience at Board/Trustee/C-Suite level.
3) Core Attributes
- Trusted CEO operational right hand.
- High discretion handling sensitive material.
- Strong maturity managing cross-functional complexity and pace.
- Detail-obsessed governance and deliverables tracking.
- Professional presence representing CEO across institutional stakeholders.
Salary Range
RM5,800 RM10,000
**Applicants whose expectations exceed the posted budget may not be considered. Kindly apply only if the budget is acceptable.
