Specialist Billing Management

Executes Order-2-Cash (O2C) operational activities within Billing Management, ensuring timely and accurate delivery according to SLAs, KPIs, work instructions and controls. Performs day-to-day billing tasks, resolves operational exceptions, and contributes to continuous improvement of the underlying processes. Works closely with internal O2C stakeholders and customers to ensure invoicing requirements are met accurately and on time.

Service Performance and Issue Resolution

• Execute daily Order-2-Cash operational tasks across Billing Management (e.g., invoice creation, posting receivable entries and revenue, invoice cancellation, invoice reconciliation, correcting invoices), ensuring timely and accurate execution
• Ensure execution meets work instructions, KPIs and service level agreements
• Handle operational issues and exceptions, resolving billing-related items (e.g., cancelling invoices, correcting invoices, managing open items, performing manual reconciliations)
• Identify and monitor (recurring) issues, perform root cause analysis and work with the process management team on the remediation or improvement to prevent recurrence
• Escalate structural issues, risks, and recurring defects to the Team Lead / appropriate channels

Implementation of Changes and Improvements

• Contribute to continuous improvement of underlying processes in Billing Management
• Support the implementation of new or updated work instructions, tools, and systems along the process (e.g., SAP) including system testing and change management (e.g., end user training)
• Document and align with the process management team on the updates required to the standard operating procedures and control matrices to reflect process changes and lessons learned
• Collect improvement ideas, contribute to the operational improvement backlog and work with the team lead and the process management team on the prioritization
• Participate in pilot activities, testing, and training related to changes impacting the operational line

Process Accuracy and Reconciliation

• Ensure accuracy of invoices in accordance with company policies and controls
• Perform reconciliations, investigate and resolve open items and variances, and ensure completeness of supporting documentation
• Maintain and apply key controls around invoicing to support compliance and audits
• Ensure the accuracy of customer master data, contract terms, and billing documents
• Handle sensitive financial and customer information securely and confidentially

Stakeholder Management and Communication

• Coordinate with Sales, Credit Management, and Finance teams to resolve complex issues and align on the remediation as well as billing matters
• Provide clear, timely communication to stakeholders on the status of operational items and exceptions
• Support internal and external audit requests and ad-hoc queries related to billing

JOB REQUIREMENTS

Education

• University degree in Finance, Accounting, Business Administration, Economics, or related field
• Relevant vocational education with significant experience may be considered

Experience

• 3–5 years of experience in a process- or function-related operational role, ideally in billing or O2C operations, preferably in a global shared services organization
• Experience working with O2C / accounting systems (e.g., SAP) and performing reconciliations
• Experience performing root-cause analysis and supporting system/process improvement initiatives, including change management (i.e., end user training)

Knowledge and skills

• O2C data administration including billing and customer master data
• Solid understanding of O2C systems and transaction workflows – SAP S4/HANA experience is an advantage
• Knowledge of internal controls and compliance for invoicing
• Strong attention to detail for financial and contractual documents
• Ability to handle sensitive financial and customer information securely
• Comfortable coordinating with Sales, Credit Management, and Finance teams

Other requirements

• Excellent command of both oral and written English
• Additional language(s) beneficial depending on team location and scope
• High level of confidentiality when handling sensitive financial and customer information

POSITION SCOPE

Reporting Line(s)

Solid line(s) to: Team Lead Billing Management

Working Relationships

Internal contacts:

• Team Lead Billing Management
• Other Specialists and Team Leads within Order-2-Cash and adjacent processes
• Process management teams Order-2-Cash
• Sales, Credit Management and Finance teams
• Project team (e.g., for any implementation projects)

External contacts

• Service providers or external business partners as required for daily operations
• End customers
• Tax authorities