Sports Event Executive

Company Description Joyspace Event Management is a dynamic events company specializing in planning and executing sports-related experiences, from grassroots tournaments to large-scale corporate and community events. Based in Petaling Jaya, the company focuses on delivering engaging, well-organized events that create memorable experiences for participants, partners, and spectators. Joyspace Event Management values creativity, collaboration, and operational excellence in every project. Team members work closely with clients, vendors, and sponsors to bring concepts to life and ensure events run smoothly. The company offers a fast-paced, hands-on work environment with opportunities to grow skills in sports event management and client service.

Role Description This is a full-time, on-site Sports Event Executive role based in Petaling Jaya. The Sports Event Executive will support the end-to-end planning and execution of sports events, including scheduling, venue coordination, and on-ground operations. Responsibilities include liaising with clients, sponsors, vendors, and partners; preparing event plans, run-downs, and checklists; and coordinating logistics such as equipment, staffing, and registrations. The role involves assisting with budgeting and cost tracking, preparing basic reports, and ensuring events comply with safety and regulatory requirements. The Sports Event Executive will also help with marketing activities, such as preparing event content, coordinating social media updates, and supporting promotional campaigns. On event days, the role requires active on-site management, troubleshooting operational issues, and ensuring a positive experience for participants and stakeholders.

Qualifications

• Strong organizational and coordination abilities, including managing timelines, multitasking across events, and maintaining accurate documentation.
• Effective communication and interpersonal skills to work with clients, partners, vendors, participants, and internal team members in a professional manner.
• Demonstrated interest or experience in sports and events, with the ability to work on-site during evenings, weekends, and public holidays when required.
• Basic proficiency in office productivity tools (e.g., Word, Excel, PowerPoint) and comfort using digital platforms for communication and scheduling.
• Problem-solving mindset, with the ability to stay calm under pressure and handle last-minute changes or operational challenges on event days.
• Attention to detail in preparing event materials, tracking budgets, and ensuring compliance with safety and venue guidelines.
• Diploma or bachelor's degree in Event Management, Sports Management, Marketing, Business, or a related field, or equivalent practical experience.
• Ability to work collaboratively in a team, take initiative, and adapt to a fast-paced, physically active, and hands-on work environment.
• Possession of a valid driver's license and willingness to travel locally for events is an advantage.