- Identifying the Need – Work with internal teams to define goods/services required (specs, quantity, quality, delivery timeline).
- Requisition – Review and process purchase requisitions (PRs) for approval.
- Purchase Order Creation – Generate and approve purchase orders (POs) and issue to suppliers.
- Order Acknowledgment – Ensure supplier confirmation of PO acceptance, price, and delivery schedule (through P&C).
- Delivery & Logistics – Coordinate delivery schedules and track shipment progress with logistics teams.
- Receiving & Inspection – Verify received goods/services against specifications; ensure Goods Receipt Note is created.
- Invoice & Payment – Process supplier invoices, conduct 3-way matching (PO, GRN, invoice), and liaise with Finance for payment.
- Recordkeeping & Closing – Maintain accurate records of all procurement documents (POs, invoices, contracts).
- Cost Tracking – Track order-related costs, monitor price fluctuations, and support budgeting.
- Replenishment & Monitoring – Monitor supplier performance with P&C, track stock levels, and trigger reorders when required.
- Shipping Carrier Selection – Support selection of courier or freight forwarder (local/international) based on cost and lead time.
- Shipping Documentation – Prepare delivery order, invoice, airway bill, or export documentation as required.
- Tax Application – Apply and verify correct tax charges (e.g., SST, VAT/GST) and ensure compliance with reporting.
BENEFITS What's great about this opportunity
- Competitive salary and benefits package.
- Work in an agile-driven environment alongside a diverse team that supports professional growth.
- Contribute directly to improving the lives of B40 communities, as part of a #madetoimpact organization.
QUALIFICATIONS To be shortlisted for this position, you will need to have:
- Bachelor's degree in Supply Chain Management, Logistics, Business, or relevant field.
- 2–3 years of experience in procurement, purchasing, or supply chain execution.
- Strong organizational and analytical skills with attention to detail.
- Proficiency in written and verbal English and Bahasa Malaysia (Mandarin is an advantage).
- Strong working knowledge of procurement systems and Microsoft Excel/Google Sheets.
- Ability to multitask and meet strict deadlines.
- Own mode of transport.
