Supply Chain Executive

Responsibilities & Duties:

To assist the Senior Executive in the following areas:

1. Conduct product research and source new suppliers and vendors.
2. Source materials, goods, products, and services, and negotiate the most competitive and costeffective contracts and deals.
3. Monitor stock levels and place replenishment orders as required.
4. Issue Purchase Orders (POs) to suppliers upon approval from the superior or Manager.
5. Enter order details (e.g., vendor information, quantities, pricing) into internal systems accurately and timely.
6. Maintain updated records of all purchased items, delivery schedules, and invoices.
7. Coordinate with warehouse personnel(s) to ensure stock accuracy for all incoming shipments and orders.
8. Perform inventory inspections or investigations in cases of quality or quantity discrepancies.
9. Report faulty items or inconsistencies to suppliers immediately, if identified.
10. Update and maintain complete documentation of all orders, payments, and received stock.
11. Liaise with forwarding agents or warehouse PIC for all incoming shipments.
12. Coordinate with the delivery team and follow up on delays, rescheduled orders, or shipment issues with suppliers and the project team.
13. Build and maintain strong relationships with suppliers and vendors.
14. Perform any ad-hoc tasks as assigned by the superior or Manager.

Requirements:

Academic Qualification:

1. At least a Degree in Business, Supply Chain Management, or related discipline.

Experiences:

1. Minimum 1-2 years of experience in purchasing and logistics planning.
2. Candidates with purchasing and logistics planning experience will be given priority.
3. Strong in planning and highly organized.
4. Proficient in Microsoft Office programs, especially Excel.
5. Able to communicate effectively and work well with others.