Supply Chain Executive
Overview:
This role serves as the first line of contact for sales order processing and billing with our network of distributors and agents. The successful candidate will ensure accurate order capture, pricing verification, and timely processing while working within the SAP Sales & Distribution (SD) module or a similar ERP system. This position is integral to maintaining strong distributor relationships, optimizing inventory flows, and ensuring compliance with industry standards
Key Responsibilities:
Sales Order Management
- Accurately capture and validate all distributor orders, ensuring correct pricing according to predefined customer groupings.
- Process orders from Distributors/Bumi Agents promptly, maintaining high levels of accuracy and efficiency.
- Monitor OTIF for all Sales Orders.
- Prepare and share monthly First Line Sales Billing by first week of the month.
Debit/Credit Note Processing
- Review and process Debit and Credit Notes related to price claims, stock returns, and expired stocks.
- Ensure all adjustments and claims are recorded and processed in a timely and accurate manner.
Back Order Monitoring
- Monitor daily back orders, follow-up on stock availability and process orders accordingly.
- Cancel pending orders with minuscule quantities as needed to streamline operations.
Shipment Planning and coordination
- Analyse sales data forecast monthly demand and maintain optimal inventory levels.
- Monitor stock movement, minimise expiry stocks and monitor liquidation plan for short expiry stock.
- Coordinate with Logistics Provider for inventory control, order fulfilment.
- Coordinate pick-up and delivery schedule between plant and logistic provider for outbound freight to ensure timely and accurate deliveries.
- Regularly update and maintain all Purchase Orders from distributors ensuring accurate billing and close monitoring for all open Purchase Orders.
- Coordinate with 3PL Collaborate with procurement and inventory teams to ensure PO accuracy and stock availability.
Intercompany Invoicing
- Prepare monthly intercompany invoices accurately, adhering to financial guidelines and company policies.
- Forward the completed invoices to RLL INDIA in accordance with internal timelines.
Collaboration and Compliance
- Liaise closely with sales, logistics, finance, and distribution teams to ensure seamless order-to-cash processes.
- Ensure compliance within industry regulations, corporate policies, and customer contracts.
Verification of Bumi Agent Penalty
- Ensure on time release for all Bumi Orders to minimise the penalty for delay in supply.
- Keep track all the stock issue and unfulfillment record for Bumi Orders.
- Monthly review and verify all penalty charges shared by client or 3PL and ensure sufficient supporting document
- Coordinate approval process for Bumi Penalty with Government Business Units Head prior submission to Managing Director for payment disbursement.
Business Reporting
- Prepare and review Monthly Closing Report, Weekly First Line Sales Flash Report, Credit Note Report and Final First Line Sales report.
- On time sharing all the month-end closing report within the 2nd working date of the following month.
Requirements:
- Education:
- Bachelor Degree in a related field such as Business Administration, Supply Chain Management or a related discipline.
- 3 to 5 years of working experience in supply chain, 3PL Management, logistics and sales order processing and billing within the pharmaceutical industry.
- Ability to thrive in a dynamic and fast-paced work environment.
- Excellent communication, negotiation and interpersonal skills.
- Knowledgeable in Microsoft Office, e.g. Excel, Word.
- Strong in Proficiency in SAP Sales & Distribution (SD) module or a similar ERP (Enterprise Resource Planning) system is required.
