Talent Acquisition Executive

Key Responsibilities

• Manage full-cycle recruitment activities including job posting, sourcing, screening, interviewing, and offer coordination.
• Work closely with hiring managers to understand job requirements, selection criteria, and hiring timelines.
• Prepare and maintain accurate job descriptions in line with organisational and ISO documentation standards.
• Coordinate interview schedules, assessments, and feedback collection.
• Source candidates through job portals, social media platforms, referrals, recruitment agencies, and other channels.
• Build and maintain a talent pipeline for critical and recurring roles.
• Support employer branding initiatives, career fairs, and recruitment campaigns.
• Act as the main point of contact for candidates throughout the recruitment process.
• Prepare offer letters and employment documentation in accordance with company policies.
• Coordinate onboarding activities to ensure a smooth and positive new-joiner experience.
• Ensure pre-employment checks and documentation are completed prior to confirmation of employment.
• Ensure recruitment processes comply with company policies, labour laws, and ISO 9001 requirements.
• Maintain proper recruitment records, interview notes, approvals, and hiring documentation.
• Support internal and external audits by providing accurate and complete recruitment records.
• Participate in continuous improvement initiatives to enhance recruitment effectiveness and quality.
• Maintain recruitment trackers, dashboards, and hiring status reports.
• Monitor recruitment KPIs such as time-to-hire, cost-per-hire, and source effectiveness.
• Prepare periodic recruitment reports for management review.
• Coordinate with HR team members on workforce planning, onboarding, and HR operations.
• Liaise with external recruiters, universities, and training institutions as required.
• Provide recruitment-related support for HR initiatives and projects.

Requirement

• At least possess with a recognized tertiary education
• Graduate or minimum of 2-4 years of experience in recruitment or talent acquisition.
• Strong communication and interpersonal skills.
• Good interviewing, screening, and assessment abilities.
• High level of organisation and attention to detail.
• Ability to manage multiple vacancies simultaneously.
• Stakeholder management and teamwork skills.
• Data tracking and reporting capability.
• Proficiency in MS Office and experience with HRIS/ATS is an advantage.