Team Assistant

EMPOWERING PEOPLE TO MAKE A DIFFERENCE

At Howden, we employ talented individuals and empower them to make a real difference to the company, whilst building successful and fulfilling careers.

The entrepreneurial atmosphere is one of the biggest reasons people love to work for us. We are a leading independent global insurance broker with a noticeably flat hierarchy. It doesn't matter how junior or senior, anyone with a good idea will be heard. This means our employees can shape their own career paths and determine their own success.

This atmosphere attracts the brightest talent in the market. If that includes you, get in touch.

A LEADING GLOBAL INDEPENDENT BROKER

Howden is a specialist commercial insurance broker. Its regional footprint covers Singapore (regional headquarters), Malaysia, Hong Kong, Indonesia, Thailand, Philippines and Japan. It is part of the London-headquartered Howden Broking Group, a leading independent, global broker with offices in over 40 countries worldwide.

JOB OVERVIEW:

You will provide administrative support to the key leaders and employees of the Regional M&A team, acting as the point of contact for all administrative matters for the team. This role involves liaising with internal and external stakeholders to ensure smooth operations and effective coordination across the business.

YOUR ROLE AND RESPONSIBILITIES:

Calendar & Meeting Management

• Manage the calendars and provide executive support to the key leadership team members.
• Schedule and coordinate internal and external meetings, including client visits across multiple time zones.
• Assist with planning and facilitation of events organized by the M&A team across Asia.
• Support events by handling venue setup, logistics coordination, and guest management.

Travel & Expense Management:

• Arrange and manage business travel for the M&A team in compliance with company travel policies.
• Facilitate submission and processing of expense claims and reimbursements accurately and promptly.

Stakeholder Engagement

• Act as the primary contact point on all administrative matters for the team, maintaining trusted relationships across the organization.
• Ensure smooth communication and follow-up on action items.

General Administrative Support

• Assist with billing issuance and related documentation.
• Prepare and format documents, presentations, and reports.
• Handle mail distribution, courier arrangements, and document dispatch.
• Manage scanning, filing, and archival of documents.
• Organize printing, photocopying, labelling, and binding of proposals.
• Perform other general administrative duties as assigned to support team operations.

OUR IDEAL CANDIDATE WILL BE:

• Minimum 2 years of relevant experience in executive support, corporate administration, or similar roles.
• Holds a minimum GCE O Level qualification.
• Proficient in Microsoft Office 365 tools, with strong skills in calendar management and document preparation.
• Highly organized, able to manage multiple priorities in a fast-paced environment while maintaining attention to detail.
• Possesses excellent communication skills, both written and verbal, to engage effectively with internal and external stakeholders.
• Demonstrates initiative and adaptability, with the ability to multitask and contribute to service improvement.
• Comfortable working both independently and collaboratively, contributing to team success in a dynamic environment.
• Maintains a high level of discretion, professionalism, and integrity, ensuring confidentiality of sensitive information.

DATA PROTECTION NOTICE FOR JOB APPLICANTS

This Data Protection Notice (Notice) sets out the basis upon which Howden Insurance Brokers (S.) Pte. Limited (we, us or our) may collect, use, disclose or otherwise process personal data of job applicants in accordance with the Personal Data Protection Act (PDPA). This Policy applies to personal data in our possession or under our control, including personal data in the possession of organizations which we have engaged to collect, use, disclose or process personal data for our purposes.

For more information, please refer to the link below.

• https://www.howdengroup.com/sg-en/Howden_SG_PDPA_Notice_for_Job_Application