Job Description
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Job Title: Tech Asset Mgt Specialist
Posting Start Date: 3/17/26
Posting Location: Kuala Lumpur, MY
Requisition ID: 42887
Key Responsibilities
- Software Asset Management
- Maintain accurate software license entitlements and deployment records within the SAM tool.
- Perform license reconciliations and support Effective License Position (ELP) analysis.
- Monitor software compliance risks and support remediation activities.
- Support preparation of deployment and entitlement data for internal compliance reviews or external audits.
- Validate software demand prior to renewals or new purchases.
- Identify optimization opportunities such as unused licenses, duplicate software, or excess deployments.
- Collaborate with infrastructure and application teams to ensure software usage aligns with licensing entitlements.
- Contract, Renewal & Financial Management
- Maintain a centralized repository of software contracts, amendments, and entitlement documentation.
- Track key contract information including:
- Entitlement quantities
- License metrics
- Support and maintenance periods
- Renewal dates and notice periods
- Monitor contract renewal timelines and ensure stakeholders are alerted ahead of renewal milestones.
- Support renewal preparation by validating deployment, usage, and entitlement data against contractual terms.
- Assist in demand validation prior to renewals by working with application owners to confirm required license quantities.
- Provide baseline spend analysis to support visibility into software contract costs.
- Identify potential cost optimization opportunities such as unused licenses, overlapping subscriptions, or reduced demand.
- Support preparation of renewal summaries including current spend, forecasted spend, and entitlement usage.
- Ensure contract records and financial data remain aligned with software deployments and actual consumption.
- Application Portfolio Management (APM) Support
- Maintain accurate application inventory and ownership records.
- Support collection and validation of application metadata such as business owner, technical owner, lifecycle status, and hosting model.
- Assist in identifying redundant, inactive, or duplicate applications.
- Support application rationalization initiatives and technology portfolio transparency efforts.
- Reporting & Data Analysis
- Prepare periodic reports on:
- License compliance status
- Upcoming contract renewals
- Software optimization opportunities
- Support budgeting and forecasting activities related to software renewals.
- Maintain dashboards and structured documentation for ITAM reporting.
- Ensure technology asset and contract data remains accurate, complete, and auditable.
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