RoleDuties & ResponsibilitiesKEY RESPONSIBILITIES
Tenancy Administration & Coordination
Provide administrative support for tenancy matters including new tenancies, renewals, relocations, revamps, and landlord-initiated requests.
Coordinate and manage tenancy-related documentation such as Letters of Offer, tenancy agreements, deposits, and key commercial terms (administrative tracking, filing (physical and online) and safe-keeping).
Act as a liaison between MYNEWS and landlords for tenancy-related submissions, requirements, and follow-ups.
Track tenancy milestones include handover dates, fit-out periods, and possession timelines.
Utilities Applications (TNB & Water)
Assist the team on Tenaga Nasional Berhad (TNB) applications including new connections, upgrades, relocations, and meter-related matters.
Primarily handles water supply applications with the relevant water authorities for new, relocated, and revamped stores.
Liaise with utility providers, Landlord, and contractors to ensure timely approvals, installations, and activation.
Landlord & External Liaison
Act as the coordination point for landlord-related submissions and requirements, including documents requested for building plan, utilities, and statutory approvals.
Communicate with landlords on submission status, timelines, and outstanding requirements.
Support landlord-initiated store works and ensure alignment with MYNEWS design and operational standards.
Documentation & Compliance
Maintain proper filing of approvals, permits, correspondence, and statutory documents (physical and digital).
Ensure all submissions comply with internal standards, authority requirements, and project specifications.
Assist in audits or internal reviews by providing complete documentation when required.
General Support & Other Duties
Prepare basic reports (eg : architect costing report), status updates, and summaries for the department.
Support the team on ad-hoc administrative tasks related to store design and construction projects.
Perform any other duties related to store development, approvals, and coordination as assigned by the management
Job RequirementsCertificate / Diploma Construction Management, Architecture, or a related field.
Minimum 1-3 years of relevant experience in project administration, construction coordination, or authority submissions (retail/F&B experience is an added advantage).
Familiarity with local authority submissions, TNB, and water authority applications is preferred.
Good organizational and documentation skills with strong attention to detail.
Able to coordinate with multiple stakeholders and manage multiple projects concurrently.
Proficient in Microsoft Office (Word, Excel, PowerPoint) experience with project tracking tools is an advantage.
Strong communication and follow-up skills.
Key Competencies
Administrative & coordination skills
Stakeholder management
Time management & multitasking
Attention to detail
Problem-solving & follow-up mindset
