MAIN PURPOSE

The purpose of this position is to assist Accounts Payable function to ensure transactions are

captured in a timely manner in line with Richemont policies and procedures.

Key Responsibilities

Vendor Invoice Management

Timely and accurately process VIM invoices
Review Accounts Payable generic email and assist with drag and drop of Vendor Invoice

from email into SAP VIM

Download invoices from vendor websites
Follow-up with buyers if there is any vendors that are not registered in the SAP System
Ensure that our reference number (charge code) is embedded and imprinted on all invoices

and ensure that proof of delivery or service is provided

Review and ensure no duplicated payments to vendors
Perform reconciliation against Vendor's Statement of Accounts (SOA)
Ensure that buyers perform Good Receipt (GR) promptly
Follow-up with buyers for outstanding invoices
Liaise closely with Vendors about vendor invoice or other related matters
Perform review on e-invoice
Prepare payment proposal and perform payment run clearing

Vendor Master Data (Vendor Creation)

Verify accuracy of data input by ensuring that information is fill in accurately with no missing

data and all supporting documents are uploaded accordingly in MDG Vendor System

Timely validate and approve Vendor Requests submitted by buyers
Work closely with MDM Team on Vendor Creation related matters
Timely update of Vendor Creation checklist to ensure latest information is obtained

Concur Expense

Review and validate Concur Expense claims via Concur SAP
Ensure that all claims comply with the Company's Travel & Expense (T&E) policies
Ensure that the claims are correctly authorised, documented, reported and reimbursed
Follow-up with staff on claims to ensure that claims are submitted on time
Review the list of corporate card holders
Provide guidance and training on Concur Expense and Concur Travel

Others

Ensure monthly AP aging & GL tally (monthly)
Assist with Accounts Payable closing tasks (monthly)
Perform reclass and prepare journals (ad-hoc and monthly)
Prepare monthly BPS reporting for communication (monthly)
Work closely with Logistics on freight expenses related matters (ad-hoc)
Provide assistance to Finance Team (Buddy system)
Other ad-hoc matters

Qualifications

Possess a recognized Degree in Accounting or Finance or an equivalent professional

accounting qualification

At least 0 to 3 years of relevant work experience preferably from MNC or large

accounting firm

Strong accounting knowledge and problem-solving skills; able to think out of the box
Well versed in Microsoft Excel skill and able to automate templates to improve efficiency
Good presentation and communication skills, both verbal and written
Ability to work under pressure and tight deadlines in a high volume and fast-paced

environment

Knowledge of accounting software/EPR systems eg. SAP is a plus
We're looking for a dynamic, innovative, and meticulous talent with positive attitude and

strong sense of responsibility

Accounts Assistant, Accounts Payable (1 Year Contract)