MAIN PURPOSE
The purpose of this position is to assist Accounts Payable function to ensure transactions are
captured in a timely manner in line with Richemont policies and procedures.
Key Responsibilities
Vendor Invoice Management
- Timely and accurately process VIM invoices
- Review Accounts Payable generic email and assist with drag and drop of Vendor Invoice
from email into SAP VIM
- Download invoices from vendor websites
- Follow-up with buyers if there is any vendors that are not registered in the SAP System
- Ensure that our reference number (charge code) is embedded and imprinted on all invoices
and ensure that proof of delivery or service is provided
- Review and ensure no duplicated payments to vendors
- Perform reconciliation against Vendor's Statement of Accounts (SOA)
- Ensure that buyers perform Good Receipt (GR) promptly
- Follow-up with buyers for outstanding invoices
- Liaise closely with Vendors about vendor invoice or other related matters
- Perform review on e-invoice
- Prepare payment proposal and perform payment run clearing
Vendor Master Data (Vendor Creation)
- Verify accuracy of data input by ensuring that information is fill in accurately with no missing
data and all supporting documents are uploaded accordingly in MDG Vendor System
- Timely validate and approve Vendor Requests submitted by buyers
- Work closely with MDM Team on Vendor Creation related matters
- Timely update of Vendor Creation checklist to ensure latest information is obtained
Concur Expense
- Review and validate Concur Expense claims via Concur SAP
- Ensure that all claims comply with the Company's Travel & Expense (T&E) policies
- Ensure that the claims are correctly authorised, documented, reported and reimbursed
- Follow-up with staff on claims to ensure that claims are submitted on time
- Review the list of corporate card holders
- Provide guidance and training on Concur Expense and Concur Travel
Others
- Ensure monthly AP aging & GL tally (monthly)
- Assist with Accounts Payable closing tasks (monthly)
- Perform reclass and prepare journals (ad-hoc and monthly)
- Prepare monthly BPS reporting for communication (monthly)
- Work closely with Logistics on freight expenses related matters (ad-hoc)
- Provide assistance to Finance Team (Buddy system)
- Other ad-hoc matters
Qualifications
- Possess a recognized Degree in Accounting or Finance or an equivalent professional
accounting qualification
- At least 0 to 3 years of relevant work experience preferably from MNC or large
accounting firm
- Strong accounting knowledge and problem-solving skills; able to think out of the box
- Well versed in Microsoft Excel skill and able to automate templates to improve efficiency
- Good presentation and communication skills, both verbal and written
- Ability to work under pressure and tight deadlines in a high volume and fast-paced
environment
- Knowledge of accounting software/EPR systems eg. SAP is a plus
- We're looking for a dynamic, innovative, and meticulous talent with positive attitude and
strong sense of responsibility
