About The Team

The Payment Admin (Accounts Payable) is responsible for managing end-to-end invoice processing, payments, and vendor-related transactions with a high level of accuracy and timeliness. This role ensures compliance with internal policies and financial controls while supporting smooth financial operations. The ideal candidate will work closely with internal stakeholders and external vendors to maintain efficient payment cycles and strong working relationships.

Job Description

Payment Processing
Review, validate, and process supplier invoices accurately and in a timely manner
Ensure proper matching of invoices against Purchase Orders (PO), Delivery Order (DO), Invoice and Goods Receipts (GR)
Identify discrepancies and liaise with vendors or internal teams for resolution
Monitor payment schedules and due dates to prevent late payment penalties
Execute payments in accordance with agreed terms and company policies
Reconciliation & Vendor Management
Perform regular vendor statement reconciliations and ensure account accuracy
Investigate and resolve discrepancies, unpaid invoices, and outstanding balances
Serve as the primary point of contact for vendor payment-related inquiries
Build and maintain strong, professional relationships with vendors and stakeholders
Documentation, Compliance & Reporting
Maintain proper documentation and systematic filing of invoices and payment records
Ensure compliance with internal controls, SOPs, and audit requirements
Prepare Accounts Payable (AP) aging reports and payment status updates
Support month-end and year-end closing activities

Requirements

Diploma or Bachelor's degree in Business, Finance, Supply Chain, or a related field.
Experience in administrative work in e-commerce, digital, or tech companies would be an added advantage.
Fresh graduates are encouraged to apply.
Proven experience in finance operations, claims processing, or supply chain management.
Strong proficiency in Microsoft Excel (data analysis, reconciliation, reporting).
Excellent attention to detail with strong numerical and analytical skills.
Meticulous with a strong sense of ownership and accountability.
Exceptional organizational and multitasking abilities.
Strong communication skills, both written and verbal, with the ability to collaborate effectively with cross-functional teams.
Ability to adapt to a fast-paced and dynamic work environment.
Independent, resourceful, and flexible to take on new tasks.

Accounts & Admin Assistant

Payment Admin, Accounts Payable (Contract)