Job description:

Job Summary

This role is responsible for the daily administrative and financial activities performed in the Purchase to Pay (P2P) process within the business. This role will work collaboratively with related finance and project personnel to ensure compliance to DTI policies/procedures and statutory responsibilities, build and maintain effective relationships, deliver prompt credible finance and administration services, including managing client expectations, such as suppliers and sub-contractors.

Key Responsibilities

• Provide high quality customer service in all day- to-day P2P financial administrative support related activities.
• Complete ticket resolution requests by being an Agent in the Freshworks ticketing system.
• Data entry of purchase orders (PO's) includes change requests with the appropriate level of detail and support into SAP S/4 HANA within prescribed timeframes.
• Follow up and ensure approvals are actioned in a timely manner so that prescribed timeframes can be achieved.
• Ensure PO's are directed to the requestor within prescribed timeframes.
• Daily receipting of approved source documents (eg delivery dockets, timesheets) into SAP S/4HANA.
• Ensure conformance to the receipting rule guidelines at all times.
• Manage & action invoice exception handling assigned via NXT EDGE to facilitate successful posting of invoice/s.
• Assist with month end duties including project accruals within the prescribed timeframe for each project.
• Reconcile monthly vendor statements including following up on due/overdue payments.
• Develop & maintain supplier relationships and resolve issues as required.
• Assist and support the Commercial team as required.
• Contribute to continuous improvement in the P2P process.
• Analyse & report on non-compliance of P2P processes.

Qualifications

• A Diploma in Finance / Accounting / Business or equivalent qualification.
• Prefer a minimum 2+ years experience ideally in the construction or engineering industry.
• Extensive experience in the Purchase to Pay (P2P) process.
• Experience in working autonomously and within a team.
• Experience in efficient and accurate processing of high-volume accounts payable or receivable including reconciliation experience.

Skills & Abilities

• Knowledge and understanding of computerised accounting systems (ERP) preferable SAP S/4 HANA.
• Excellent written and verbal communication as well as interpersonal skills.
• Results oriented including the ability to meet deadlines and changes in priorities, in order to achieve required service levels.
• High attention to detail and effective time management / organisational skills.
• Be able to interact with senior management, other DTI employees, professional organizations and external providers in a professional and courteous manner whilst working within demanding and fast-paced environment.
• Ability to coordinate multiple tasks/ processes and achieve deadlines.
• Able to utilise / apply procedures and methods to meet company/ client requirements.
• Intermediate to advanced computer skills – Excel / Word / PowerPoint / Power BI
• Analytical and problem-solving skills.

Expected Minimum Years of Experience

• A Diploma in Finance / Accounting / Business or equivalent qualification.
• Prefer a minimum 2+ years experience ideally in the construction or engineering industry.

Project Administrator

Project Finance Administrator