The Company

Swatch Group is the world's number one manufacturer of finished watches. With its 16 watch brands, the Group is present in all price segments, and is also active in the manufacture and sale of jewelry, watch movements and components.

Swatch Group unites, among other companies, the following watch brands under its roof: Breguet, Harry Winston, Blancpain, Glashütte Original, Jaquet Droz, Omega, Longines, Rado, Union Glashütte, Tissot, Balmain, Certina, Mido, Hamilton, Swatch and Flik Flak. The Group has a strong distribution and multi-brand retail net with two sophisticated boutiques under the name of Tourbillon and Hour Passion. Swatch Group is also an important player in advanced nanomechanical, nanoelectronic and Bluetooth technologies essential to watchmaking and other industries.

Job Description

What You'll Be Doing

Payroll Processing & Statutory Compliance

Manage full payroll processing for the Company and subsidiaries, including basic salary, incentives, overtime, allowances, claims, bonuses, deductions, and statutory contributions
Ensure payroll accuracy and compliance with all applicable statutory and regulatory requirements (e.g. EPF, SOCSO, EIS, PCB)
Handle payroll adjustments including pro-ration, back payments, and recovery arising from staff movement, new hires, resignations, and terminations
Prepare and process off-cycle payroll and GIRO payments, reimbursements, and ad-hoc payments
Prepare and submit statutory returns and year-end documents (e.g., EA/EC Forms) accurately and within deadlines

Payroll Administration

Maintain accurate payroll records and documentation for internal and external audits
Update payroll system with changes in policies, benefits, salary structures, and statutory rates
Respond to payroll queries from employees and stakeholders in a professional and timely manner

Payroll Reconciliation & Controls

Perform periodic payroll reconciliations, including reconciliation of payroll reports against the General Ledger and statutory contribution accounts, to ensure accuracy and completeness of financial records
Prepare payroll accrual reports for Finance to support month-end and year-end closing activities
Identify, investigate, and resolve payroll discrepancies or anomalies in a timely manner to ensure data integrity and compliance
Assist in the implementation, strengthening, and continuous monitoring of internal controls over payroll processes and activities to mitigate risks and ensure regulatory compliance

HR Systems & Process Improvement

Serve as administrator for HR systems including HRIS, time attendance, and other HR applications
Maintain data accuracy, integrity, and confidentiality across all HR systems
Identify and implement process improvements to enhance payroll efficiency, accuracy, and compliance

Collaboration & Support

Act as the primary point of contact for employee payroll enquiries and provide timely, professional resolution
Coordinate with HRBP, Finance, and retail operations teams on payroll related matters
Coordinate with external vendors, auditors, and government bodies to address payroll, statutory, and system-related matters
Support ad-hoc HR initiatives, projects, and administrative tasks as assigned

Employee Engagement

Work with the team to organize employee engagement activities, including team-building events, recognition programs, and other morale-boosting initiatives

Profile

Minimum 5 years of Payroll experience, preferably in the retail industry
Exposure to Malaysian payroll statutory requirements and payroll systems
Proficient in payroll software and HRIS systems (e.g., Timesoft, SAP etc.)
Strong MS Excel and Reporting skills (formulas, pivot tables, data validation)
Knowledge of Malaysian statutory payroll processes and reporting (EPF/SOCSO/EIS/PCB)
Strong attention to details with a high level of accuracy, analytical thinking, and problem-solving ability
Excellent communication and interpersonal skills
Highly organised with strong time management skills, able to meet strict payroll deadlines while handling confidential information with integrity

Job Location: Jalan Raja Chulan 67, 50200 Kuala Lumpur, Malaysia (Kuala Lumpur)

Company Address: The Swatch Group (Malaysia) SDN BHD Level 22 Wisma Goldhill 67, Jalan Raja Chulan MY-50200 Kuala Lumpur Malaysia

Payroll Specialist (HR)