Purchasing Executive – Procurement

Job Title: Purchasing Executive – Procurement

Employment Type: Permanent

Location: KL Central, Kuala Lumpur, Malaysia

Job Summary

We are looking for a detail-oriented and proactive Purchasing Executive to support procurement and purchasing operations. The successful candidate will be responsible for coordinating purchase requests, communicating with suppliers, obtaining quotations, processing purchase orders, and ensuring that goods and services are procured in a timely and cost-effective manner.

The ideal candidate should have at least one year of relevant procurement or purchasing experience, strong communication skills in Traditional Mandarin and English, and the ability to maintain accurate procurement documentation.

Key Responsibilities

Handle day-to-day purchasing and procurement activities, including processing purchase requests and purchase orders.

Communicate with suppliers and vendors to obtain quotations, verify pricing, and confirm product or service availability.

Compare supplier quotations based on price, quality, delivery timelines, and purchasing requirements.

Coordinate with internal departments to understand purchasing needs and ensure timely fulfilment of requests.

Follow up with suppliers on order confirmations, delivery schedules, outstanding orders, and potential delays.

Maintain accurate records of purchase orders, quotations, supplier information, invoices, and other procurement documents.

Assist with supplier selection, vendor registration, and supplier performance monitoring.

Ensure that purchasing transactions follow the company's procurement policies and approval procedures.

Support invoice and delivery-document verification by checking purchase orders against supplier documentation.

Identify opportunities to improve purchasing efficiency, control costs, and maintain effective supplier relationships.

Prepare procurement reports and update purchasing trackers as required.

Resolve routine purchasing discrepancies and escalate complex issues to the relevant team.

Requirements

Diploma or higher qualification in Business Administration, Supply Chain Management, Procurement, Finance, or a related discipline.

Minimum of 1 year of relevant purchasing, procurement, or supply chain experience.

Ability to speak, read, and write Traditional Mandarin and English.

Good communication, negotiation, coordination, and problem-solving skills.

Strong attention to detail and accuracy in documentation.

Proficiency in Microsoft Excel, Word, Outlook, and other standard office applications.

Experience with procurement systems, ERP platforms, or purchase order management systems is an advantage.

Ability to work independently and collaborate effectively with cross-functional teams.