It's never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we're absolutely committed to building a culture where our people can do just that.

We have an exciting opportunity for you to join our team as Associate Director, Corporate Secretarial Services. Reporting to Head of Corporate Secretary, Trust and Legal Services, this full-time and permanent position is based in Penang, Malaysia, allowing you to make a significant impact to our Corporate Secretarial Services and its growth.

Key responsibilities:

Provide strategic leadership and direction to the corporate secretarial team, fostering a positive and collaborative work environment while overseeing the management of a wide spectrum of corporate secretarial tasks across multiple jurisdiction, including offshore companies.
Lead strategic initiatives to enhance the corporate secretarial function, aligning with organisational goals and driving continuous improvement.
Lead the planning, execution, and monitoring of migration projects related to corporate secretarial functions, coordinating with relevant teams to ensure seamless transitions and integration of processes, systems, and data.
Prepare the corporate secretarial team for future growth, ensuring scalable operations that can adapt to increasing demands.
Contribute the continuous improvement through the implementation of key initiatives such as standardizing SOPs, templates, structured technical training, document management systems (DMS) and naming conventions, and automation to ensure consistency, efficiency, and compliance.
Develop and implement staffing plans to effectively allocate resources, ensuring operational demands and deadlines are met.
Monitor OKRs to enhance operational performance while leading and inspiring team members through mentoring and capacity building, empowering them to execute their roles effectively and efficiently .
Serve as a point of escalation or communication for both team members and business unit stakeholders, building and maintaining strong relationships to ensure the company's operational needs are met and fostering collaborative solutions to challenges.

Key Requirements:

Service Delivery Management
Team Leadership & Management
Continuous Improvement & Innovation
Critical thinking and continual improvement mindset
Excellent communication and interpersonal skills
Strong organising, analytical and problem-solving skills
Be conversant with the full spectrum of corporate secretarial duties.
Min of 10 years experience in managerial roles such as Team Leader.
Meticulous attention to fine detail and able to work to tight deadlines and multi-tasking.
Independent, self-motivated and strong team player
Experience in the professional firms and in handling companies in various jurisdictions is an advantage.
Experience in handling listed companies is an added advantage.
Degree in business administration or law or related fields
Recognized Degree with MAICSA/ICSA qualifications or currently pursing MAICSA / ICSA will be an advantage.

Company Benefits:

At our Malaysia office, we believe in putting our employees well-being first! We offer a flexible hybrid working arrangement.

Additionally, we provide comprehensive medical insurance and dental coverage, wellness reimbursement, and competitive leave entitlement to support your well-being and time to recharge or explore your passions out of work.

As advocates of continuous learning and professional development, we provide an internal mentorship program and reimburse professional membership fees for certifications like ICSA, ensuring you stay ahead in your field.

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!

Senior Manager / Associate Director Corporate Secretarial