Exciting Remote Opportunity! We're Hiring an AI & Operations Manager!

Are you an AI-native professional and natural finisher who thrives on turning big vision into flawless execution We are seeking an AI & Operations Manager based in the Philippines or Malaysia to serve as the primary operational partner to the founder of an international consultancy serving leading radio and media organizations across Australia and the US!

IMPORTANT - Watch this quick Loom video on how to get hired: https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0

C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift.

PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH.

Job Details at a Glance

Job Title: AI & Operations Manager
Job ID: JARKYL1EA
Industry: Marketing & Advertising Agency / Media Consultancy
Location: Malaysia
Job Status: Full Time (100% Dedicated Focus Required)
Work Schedule: Monday to Friday, 8:00 AM to 5:00 PM (AEST)
Salary: $2,800-$3,500 USD/month
Start Date: ASAP

About the Role

We are an international consultancy expanding audience and revenue for leading radio and media organizations across Australia and the United States. Operating with a lean specialist team and multiple fast-moving products and projects, we need a high-impact operational partner who loves building systems out of chaos, testing advanced LLMs, and driving initiatives to completion.

As the founder's primary operational partner, you will act as the finisher to the founder's visionary—owning end-to-end execution, building custom AI automations, and keeping cross-border projects progressing without micro-management.

Key Responsibilities

Project Execution & Finishing: Turn founder ideas into structured, finished outcomes; keep specialist teams and contractors accountable; and drive project momentum independently.
AI & Workflow Automation: Identify manual bottlenecks, build reusable prompt systems, automate data extraction/cleaning, and streamline batch file processing using ChatGPT and Claude.
Team Enablement Hub: Serve as the first line of operational support for internal team members, clearing roadblocks before they escalate.
Process Systematization: Turn messy administrative tasks (file organization in Google Drive, contract tracking, record retrieval) into clean, repeatable SOPs.
Delegated Communications: Draft, manage, and respond to high-priority correspondence and follow-ups on the founder's behalf using sound business judgment.
Content Coordination: Oversee LinkedIn distribution by transforming founder insights, transcripts, and media into polished posts paired with visual assets.

Qualifications & Skills

Non-Negotiable Requirements:

Advanced AI & Data Capabilities: Deep, hands-on experience using LLMs (ChatGPT, Claude) for complex data extraction, prompt engineering, data cleaning, and file parsing (far beyond basic text generation).
Independent Problem Solver: Comfortable taking loose directives, making sound decisions, and building structured, executable plans.
QA & Precision Mindset: Meticulous eye for detail to double-check and verify AI outputs for complete accuracy before deployment.
Flawless Communication: C1 Advanced English proficiency (written and spoken) required for shift-long communication.
Full-Time Commitment: 100% dedicated focus to this single business.

Preferred / Nice-to-Haves:

Experience with automation tools like Make.com, Zapier, or similar workflow platforms.
Background supporting US/Australian digital media, broadcast, or marketing agencies.
Experience working across cross-border time zones (AU / US / APAC).

Submit your application today and take the first step toward your next great opportunity!