Job Summary

Manage full set of accounts and financial reporting while supporting payroll, HR, and office administration to ensure smooth business operations. Collaborate with external auditors and maintain accurate records for financial and project management purposes.

Responsibilities

Manage full set of accounts including Accounts Payable (AP), Accounts Receivable (AR), General Ledger (GL), bank reconciliation, journal entries, and month-end/year-end closing to ensure accurate financial records
Prepare financial reports, project cost analyses, and maintain Project Profit & Loss (P&L) statements for informed decision-making
Generate invoices, receipts, payment vouchers, and quotations, and follow up on customer payments to maintain cash flow
Assist with GST submission and audit schedules, liaising with external accountants and auditors to ensure compliance
Support payroll processing and maintain accurate employee records to facilitate timely salary disbursement
Provide administrative and HR support including documentation, filing, onboarding, and office administration to maintain organized operations
Handle phone calls, WhatsApp messages, and email correspondence to provide first-level customer and business support
Coordinate daily office operations and maintain an organized office environment for efficient workflow
Prepare reports, spreadsheets, and business documents using Microsoft Excel, Word, and PowerPoint to support management needs
Maintain proper filing and documentation for financial, HR, and operational records to ensure data integrity
Perform other ad hoc duties assigned by Management to support business needs

Required competencies and certifications

Diploma or Bachelor's Degree in Accounting, Finance, Business Administration, or related discipline
Minimum 2 years of experience managing full set of accounts
Proficiency in accounting software such as Xero, QuickBooks, AutoCount, MYOB, or similar ERP systems
Strong knowledge of Singapore accounting practices and bookkeeping
Proficiency in Microsoft Excel, Word, and PowerPoint
Ability to work independently, meet deadlines, and maintain attention to detail

Preferred competencies and qualifications

Experience in payroll processing, GST submission, and financial reporting
Prior experience in Interior Design, Renovation, or Construction industry
Good communication and interpersonal skills applied in business contexts
Bilingual proficiency in English and Mandarin to facilitate communication with diverse clients and suppliers
Strong organizational and analytical skills demonstrated through managing accounting and administrative tasks
Basic knowledge of Photoshop or Illustrator
Passion for the interior design industry and ability to thrive in a fast-paced SME environment

Other Information

Benefits

Annual Performance Bonus
Annual Leave Increment
Career Progression Opportunities
Training and Development
Supportive and Collaborative Working Environment

Account Executive & Executive Assistant