LUXASIA is the leading and largest beauty omnichannel brand-builder of Asia Pacific. Since 1986, it has successfully enabled market entry and brand growth for more than 100 luxury beauty brands, the likes of Albion, Aveda, Bvlgari, Calvin Klein, Creed, Diptyque, Hermes, La Prairie, Maison Francis Kurkdjian, Montblanc, Paco Rabanne, Salvatore Ferragamo, and SK-II. LUXASIA has established Joint Ventures with the likes of LVMH Group, Revlon (for Elizabeth Arden), Puig, Shiseido, and Orveon (for Laura Mercier). The Group's integrated brand-building capabilities include luxury retail, online commerce, consumer marketing & analytics, and supply chain management. LUXASIA is powered by a diverse and dynamic #OneTeam of 2700 talents across a growing footprint of 15 markets.
Why Join Us
At LUXASIA, we believe there is beauty within every talent - that is you.
We grow you by building your competencies and unleashing your potential. We have curated a vast portfolio of over 100 luxury brands across Asia Pacific, and growing. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you the autonomy but not without guidance and genuine care. We are a diverse and inclusive team that is courageously innovative. Together as #OneTeam, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results. While challenges at work are inevitable, the journey promises to be fulfilling.
With LUXASIA, an exciting career filled with robust professional growth awaits you. Isn't that beautiful
Job Summary
The Account Assistant will be responsible for managing daily AP & AR functions. AP functions include ensuring timely and accurate processing. It involves in invoices, claims processing, payment processing, reports and reconciliation, and other ad hoc requests related to accounts payable. AR functions include ensuring timely and accurate cash applications, performing sales reconciliations, and supporting the overall financial efficiency of the organization. It involves tracking and monitoring payments, handling invoice issuance, and working closely with local teams to resolve discrepancies. This position will also support ad hoc financial requests as needed. This role will be working closely within internal team and country finance to resolve discrepancies.
Key Responsibilities:
Accounts Payable
Invoice processing:
E-claim processing:
- Ensure all supporting documents / receipts are in order, compliance to company policy, validate claim amount against receipts
Reports and reconciliations:
- Generate accounts payable ageing report
- Prepare vendor reconciliations
- Reconcile bank statements and record GIRO payments
Others:
- Download invoice from vendor service portal
Accounts Receivable
Cash Application for Collection:
- Validate and match receipts to the bank statement
- Apply cash to respective invoices
Sales Reconciliation:
- Perform sales reconciliations between system records and customer records
- Follow up with local teams on any variances
Daily Outlet Reconciliation:
- Conduct daily reconciliation for outlets to ensure accuracy
Billing and Invoicing:
- Ensure timely billing to meet payment cycle deadlines
- Issue invoices as required
Payment Monitoring:
- Track and monitor receipts to ensure they are within the terms of payment agreements
Month end closing and Ad Hoc Support:
- Provide full support for the month-end close in line with the deadline
- Provide support on special requests and additional projects as needed
Requirements
Education:
- A degree in Finance, Accounting, Business Studies, or a related field is required
Work Experience:
- A minimum of 1-3 years of experience in accounting functions
- Experience working in a SAP system or other major ERP environments is preferred
- Prior experience in AP/AR functions is an advantage
Technical Knowledge:
- Proficiency in English, both written and verbal
- Knowledge and experience of MS office tools
Additional Skills:
- Able to work under pressure, meet tight deadlines and work as a team player
- Has initiative, possess a good attitude, interpersonal communication skills, detailed, results-oriented, problem-solving skills, and performance driven
- Applicants must be willing to work in Q Sentral
Key Results/Measures:
- Time management
- Accuracy in tasks
- Completeness of deliverables
Do you have what it takes to succeed in a fast-paced and intense environment Do you thrive on challenges Do you want to bring innovative ideas to life Are you keen to abandon the status quo, try new things, embrace failures as lessons, recover fast, yet always pursue excellence
If so, you are the one we are looking for. JOIN US and let's grow together.
Championing Diversity, Equity and Inclusion
LUXASIA aspires to build a One Team of talents that reflects the diversity of the communities in our operating markets. LUXASIA is committed to providing equal employment opportunities to all individuals, regardless of their race, colour, religion, gender, sexual orientation, age, disability, nationality or ethnic origin, cultural background, social group, marital status, or any other characteristics as provided by law.
To explore other careers opportunities, visit our careers page @ https://www.luxasia.com/careers/
If you have a question for us, please drop us an email here.
We regret to inform you that only shortlisted candidates will be contacted. Thank you.
Recruitment Privacy Notice
By proceeding with your application, you confirm that you have read LUXASIA's recruitment privacy notice [https://www.luxasia.com/recruitment-privacy-notice/] and consent to the LUXASIA group collecting, processing and disclosing your personal datafor purposes specified in the notice.
Note to staffing agencies
Please DO NOT contact LUXASIA's employees or Talent & Excitement (T&E) team in an attempt to present candidates for our roles. LUXASIA has our own panel of appointed agencies that we work with. Any agency who is interested to work with us must obtain prior written approval from LUXASIA's T&E team before you submit candidates resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. LUXASIA will not pay a fee to any Agency that does not have such agreement in place. Thank you for your understanding.
