Account Assistant

Key Responsibilities

Accounting and reporting

• Maintain the full set of accounts for assigned entities, including journal entries and monthly account reconciliations.
• Prepare all month-end reports and submit them accurately to head office.
• Maintain and reconcile Temp and Perm sales for assigned entities monthly.
• Maintain and reconcile the company's Maxis account.
• Prepare ad hoc reports as required.

Accounts payable and payments

• Maintain accounts payable for assigned entities, and process payable invoices and payments.
• Process monthly staff claim reimbursements.
• Prepare GIRO payments for ad hoc requests and update the cashbook weekly.
• Reimburse petty cash to branches.
• Ensure monthly recurring payments (rental, utilities, EPF, SOCSO, PCB, tax instalment, SST and others) are paid on time.

Banking and intercompany

• Perform accurate monthly bank reconciliations for all banks of assigned entities.
• Prepare and update intercompany tax invoices on time (AP and GIRO).

Accounts receivable support

• Assist the Senior Accounts Executive (AR book holder) in maintaining accounts receivable, including weekly export of invoices and payroll system adjustments into the accounting system.

General

• Keep accounts department documents filed on time and in systematic order.
• Assist the Finance Manager, Accountant, Senior Accounts Executive and other Accounts Executives in the daily operations of the Finance Department.

What Success Looks Like

• Monthly financial and management reports are prepared accurately, follow applicable accounting standards, and are submitted to the relevant parties on time.
• Tight reporting and submission deadlines are met.

Key KPIs

• On-time delivery and ability to handle tight deadlines
• Operational efficiency and report accuracy

Requirements

• At least LCCI Higher, partial completion of a professional qualification or equivalent, or a Bachelor's Degree in Accounting and Finance
• Minimum 1 to 2 years of relevant experience handling full sets of accounts
• Fluent in spoken and written English
• Proficient in MS Office, especially Excel

Technical and Professional Skills

• Familiar with the ACCPAC accounting system
• Strong attention to detail and solid analytical ability
• Excellent interpersonal and communication skills
• Good problem-solving and supervisory skills