Disbursement Management Mainly responsible for receiving, validating and processing and archiving invoices in the system
Reporting: Extracting, consolidating, validating of missing/invalid data, converting, and uploading in Taxillasystem.
Receiving and validating the completeness of Expense Reimbursements hard copy documents
Record Management Responsible for document filing and retention of Accounts Payable documents such as vendor invoices, expense reports and TP claims processed and paid in compliance with the Corporate Record Retention Policy
Scanning and archiving documents received from vendors and employees
Integrates data, physical paperwork and receipts into a consistent filing system as described in the work stream's standard operating procedures
Ensures completeness of all documents submitted prior to archiving in the authorized storage/container
Prepare weekly status report for all archived documents
Tracks and updates the database for the borrowed and returned files.
Audit Support Responsible in providing support to Internal audit, Sarbanes-Oxley audit and at some points to external audit on identified tests. Part of the AP Associate's responsibility is to provide relevant requirements and/or documents to carry out the audit.
Facilitate pull-out requests of documents stored in the internal compactor and ensure that the same set of released documents are returned properly and accurately
Facilitate onsite pull-out requests of documents stored in the offsite facility. Assists the auditors (external and internal) at the onsite document management facility, for audit engagement activities, as needed
Ad Hoc Other Tasks The AP Assistant is expected to perform other AP related ad hoc roles that may be assigned to him in alignment with his immediate supervisor such as support in indexing, coordination with Citibank and other administrative tasks to support the Source to Settle operations.
