Analyze and process Vendor invoices and Employee T&E claims with accuracy and timeliness while ensuring that the Chart of Authority for approvals are maintained in compliance with company policies and Service Level Agreements (SLAs).
Execute 3-way, 2-way for PO or non-PO standard process for invoice processing.
Ensure adequate and continuous controls are executed for all assigned activities.
Review all invoices and identify taxable charges, assess proper Use Tax, if applicable.
Prepare analysis of accounts and vendor statements, reconcile payments, and ensure invoices/payments are up to date.
Respond to Vendor and Country Business Units (BU) inquiries.
Research invoice discrepancies and correspond directly with vendors and purchasing team members to request necessary documentation.
Complete steps to request new or modify existing Vendor Address Book records for invoice processing.
Assist with sorting and distribution of daily incoming Vendor invoices and email response.
Assist in maintaining procedural documents, i.e., Standard Operating Procedures, etc.
Establishes and maintains productive cross functional business relationships.
Maintains the professional competence, knowledge and skills necessary for the satisfactory performance of all assigned responsibilities.
Respond to Accounts Payable inquiries and escalate as needed.
Identify challenges and develop potential solutions to common issues.
Support Special projects as assigned.
Additional processes include process manual payments, Dunning Letter, GRIR resolution, Internal & External Audit Support, support the Month End Close (MEC) reporting and process.
Other duties as assigned.
Requirements:
Diploma or equivalent and above, or three years related AP experience and/or equivalent combination of education and experience.
Proficient mathematical/analytical skills.
Ability to process a large volume of transactions daily within required KPIs and SLAs.
Understand accounting controls and can identify improvements to reduce control risk.
Proficient in Microsoft Office with intermediate Excel, preferred.
Have a strong sense of urgency timeline, accuracy, proactive and right attitude driven individual.
Experience in SAP, Ariba, Esker, Concur and Excel.
Ability to thrive in a fast-paced environment while maintaining accuracy and confidentiality.
Exceptional attention to detail accuracy and timeliness with problem-solving skills to challenge traditional methods of accomplishing tasks with Owners and Growth Mindset.
Strong communication skills and a team player to continually drive Best Practices Processes and maintaining Quality Data and Organization Results.
Global Shared Services environment experience is a plus.
