Accounts & Admin Executive

Invoices reconciled. Payments on track. Payroll sorted. Office running smoothly. If making all this happen is your kind of work, we want to hear from you!

We're looking for a detail-oriented and proactive Accounts & Admin Executive to support our accounting operations, payroll administration, compliance and office management.

Your Core Responsibilities

Accounting & Bookkeeping

• Maintain accurate accounting records, journal entries, receipts, payments and supporting documents.
• Process supplier invoices and business expenses.
• Perform bank and account reconciliations and sssist in preparing financial reports.
• Support month-end closing activities, including accruals and prepayments where applicable.

Accounts Payable & Receivable

• Process supplier invoices, verify supporting documents and coordinate payment approvals.
• Prepare payment schedules and assist with timely payment processing.
• Issue customer invoices and support billing and collection follow-ups.
• Monitor outstanding payables and receivables and maintain accurate vendor and customer records.
• Assist with payment and collection reports.

Payroll & Employee Benefits Administration

• Compile and verify monthly payroll inputs, including employee claims.
• Support monthly payroll processing and statutory contributions, ensuring accurate and timely payments and submissions.
• Assist with the preparation of annual EA forms and other year-end payroll documentation.
• Coordinate employee benefits administration, including insurance enrolment, updates, claims and renewals.
• Maintain confidential payroll records and respond to employee payroll and benefits queries.

General Administration & Office Support

• Manage business license renewals, insurance documentation and other administrative compliance matters.
• Coordinate office supplies, vendors, service providers and general office requirements.
• Coordination of travel arrangements and company activities where required.
• Maintain organised filing systems for contracts, invoices, employee documents and business records.
• Provide general administrative support to ensure smooth day-to-day office operations.

Compliance, Audit & Process Improvement

• Assist with internal and external audits by preparing supporting documents and schedules.
• Support compliance with applicable Malaysian accounting, tax, payroll and statutory requirements.
• Ensure financial and administrative records are complete, accurate and properly maintained.
• Identify opportunities to improve accounting workflows, documentation and administrative processes.
• Handle confidential financial, payroll, employee, and company information with professionalism and discretion.

What Makes You a Great Fit

• 2–4 years of relevant experience in accounting, finance, or administration.
• A degree in Accounting, Finance Business Administration, ACCA, CPA, or an equivalent professional qualification, or progress towards one, is an added advantage.
• Experience in bookkeeping, accounts payable/receivable, and bank reconciliations.
• Exposure to Malaysian payroll processes and statutory submissions is an advantage.
• Familiarity with accounting software such as Xero, QuickBooks, or similar platforms.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Exposure to payroll systems such as PayrollPanda and attendance systems such as Jibble.

Personal Attributes

• Detail-oriented, with a strong commitment to accuracy.
• Comfortable handling both accounting and general administrative tasks.
• Well-organised and able to manage multiple priorities and deadlines.
• Proactive, dependable and willing to take ownership of assigned responsibilities.
• Good communication and coordination skills.
• Able to work independently while collaborating effectively with colleagues.
• Trustworthy and professional when handling confidential information.

If you enjoy combining accounting responsibilities with hands-on administrative support and want to contribute to efficient business operations, we'd love to hear from you.

Apply now and take the next step in your career! Thank you for your interest, and please note that only shortlisted candidates will be contacted for the next stage of the recruitment process.