Accounts Payable Executive (Mandarin speaker)

Job Title: Accounts Payable Executive

Employment Type: To be confirmed with the client

Location: KL Central, Kuala Lumpur, Malaysia

Working Hours: 9:00 AM – 6:00 PM

Joining: Immediate

Monthly Basic Salary: RM 4,500 – RM 5,000

KPI Incentive: Up to RM 300 per month

Job Summary

We are looking for a detail-oriented Accounts Payable Executive to support the company's finance and accounting operations. The successful candidate will handle supplier invoices, invoice verification, payment documentation, account reconciliations, and vendor queries while ensuring that transactions are processed accurately and within the required timelines.

The ideal candidate should have at least one year of relevant accounts payable or finance experience, strong numerical and analytical skills, and proficiency in Traditional Mandarin and English.

Key Responsibilities

Process supplier invoices, credit notes, and other accounts payable transactions accurately and within established deadlines.

Verify invoices against purchase orders, delivery notes, receipts, and other supporting documents.

Perform invoice matching and identify discrepancies in pricing, quantities, tax details, or payment terms.

Coordinate with procurement, receiving, and other internal teams to resolve invoice and payment discrepancies.

Maintain accurate supplier records, invoice documentation, and accounts payable registers.

Assist with payment preparation and ensure invoices are processed according to approved payment terms and company procedures.

Monitor outstanding invoices and support timely resolution of overdue or disputed items.

Respond to supplier enquiries regarding invoice status, payment schedules, and account discrepancies.

Perform supplier statement reconciliations and investigate differences between supplier statements and internal records.

Assist with month-end closing activities, including accounts payable reconciliations, accrual support, and reporting.

Ensure proper documentation and adherence to internal financial controls and approval workflows.

Support internal and external audit requests by providing relevant invoices, payment records, and supporting documentation.

Maintain confidentiality and accuracy when handling financial and supplier information.

Prepare routine accounts payable reports and perform other finance-related duties as assigned.

Requirements

Diploma or higher qualification in Accounting, Finance, Business Administration, or a related discipline.

Minimum of 1 year of relevant accounts payable, accounting, or finance operations experience.

Traditional Mandarin and English proficiency in speaking, reading, and writing is mandatory.

Basic understanding of accounts payable processes, invoice processing, and supplier reconciliations.

Good numerical, analytical, and problem-solving skills.

Strong attention to detail and accuracy when processing financial transactions.

Proficiency in Microsoft Excel and other standard office applications.

Experience with accounting software or ERP systems is an advantage.

Good communication and stakeholder management skills.

Ability to manage deadlines, maintain organised records, and handle confidential information.

Available to join immediately.

Compensation