Accounts Payable Specialist

Job Description (i.e.What is the role):

The Accounts Payable Lead based in Malaysia, is responsible for overseeing the end-to-end accounts payable function, ensuring accurate, timely, and compliant processing of supplier invoices and payments for our business in Australia. This role leads daily AP operations, manages month-end close and reporting activities, resolves escalations, and drives process improvements while ensuring adherence to Atos Group internal controls and policies. The AP Lead acts as a key point of contact for stakeholders, supports audits, and contributes to efficiency, accuracy, and continuous improvement across the procure-to-pay (P2P) process.

The tasks:

Daily

1. Manages end-to-end invoice processing
2. Review, approve and send instructions to offshore team for invoice batches and payment runs preparation
3. Ensure accurate coding, approvals, timely processing and compliance with Atos Group Standard Accounts Payable and Standard General Ledger Processes for external and intercompany vendors
4. Monitor AP inbox and workflow queues to meet processing SLAs
5. Work with various stakeholders to resolve invoice discrepancies (price/quantity mismatches, missing approvals)
6. Manage urgent and escalated payment requests timely
7. Respond to vendor and internal business partner queries timely
8. Monitor aged payables and consistent follow up on outstanding items
9. Review and resolve GR/IR or unmatched PO reports by leading discussions and liaising with relevant stakeholders
10. Coordinate with Procurement and relevant stakeholders on vendor setup and changes
11. Liaise with stakeholders on supplier payments listings and forecast spending

Month-End

1. Reconcile AP subledger to General Ledger
2. Resolve intercompany reconciliation issues by working with various stakeholders in the organisation to achieve common goal
3. Review aged creditor and provide summary report to supervisor
4. Ensure parked invoices are kept to a minimum
5. Ensure cut-off procedures are properly followed

Compliance

1. Timely preparation of monthly, quarterly, and annual tax-related reports (e.g., Payroll Tax, BAS, Withholding Tax, FBT) in line with relevant statutory requirements
2. Liaising with internal and external auditors, tax authorities, and relevant regulatory bodies as required
3. Ensure timely lodgment and payment of statutory taxes to avoid late payment fees, interest, or penalties

Commercial

1. Support local and regional teams in preparation of forecasts / analysis of trends in expense, capital expenditures and other related areas, global reporting preparation commentary and presentation. Assist with compilation and analysis of consolidated reports

Competencies:

1. SAP/ Reporting tools (Clarity / Hyperion) / Excel / Power BI – good levels of knowledge in all

Person specification:

1. Bachelor's / Master's degree in finance/accounting or other accounting related professional accreditation or related field
2. Typically requires 3 to 4 years business related experience
3. Experience in preparing Financial & MIS reports, involved in Budgeting, Forecasting and doing a variance analysis
4. Strong analytical and problem solving skills
5. Articulate with excellent verbal and written communication skills
6. Ability to work with different stakeholders and build relationships
7. High level of proficiency with Microsoft Excel and comfortable working within a consolidation software system
8. Ability to work a flexible schedule during key business deadlines to manage deadlines, volumes and competing priorities
9. Highest standards of accuracy and precision; highly organized
10. Ability to think creatively, highly driven and self-motivated