Company Description
Blue Fortress is a leading cyber security company in Malaysia, specializing in Encryption, Identity Management, PKI-related Solutions, Data Protection, Mobile App Security, Network and Endpoint Security, and Privileged Identity Management. We deliver targeted solutions from renowned brands such as Thales, SecIron, CyberArk, Black Duck, Ascertia, and Versasec. Blue Fortress proudly serves high-profile clients across industries such as financial services, government, and public listed companies. Emphasizing long-term relationships, we work closely with our clients to understand and support their unique business needs.
Position Summary
We are looking for a proactive and detail-orientedAdmin & Sales Operations Executiveto support both administrative and sales operations. This role ensures smooth daily operations, efficient workflows, and timely support for internal teams and clients.
Key Responsibilities:
Administration & Operations Support
- Develop, implement, and maintain operational processes and procedures.
- Optimize inter-departmental processes for seamless operations.
- Oversee office maintenance, equipment upkeep, and vendor coordination.
- Facilitate employee onboarding/offboarding and maintain administrative records.
- Uphold workplace safety, cleanliness, and compliance requirements.
- Manage office inventory of office supplies, stationery, pantry items, and general supplies.
- Handle general enquiries, calls, and correspondence.
- Handle administrative tasks supporting internal events, corporate meetings, staff activities.
- Perform administrative and operational ad hoc tasks as assigned.
Sales Operations Support
- Support the Sales Team in preparing quotations, Purchase Orders, Delivery Orders, Invoices, maintenance certificate issuance, maintenance contract renewals, and related sales documentation.
- Track shipments status, coordinate between internal teams, suppliers, and customers to ensure timely delivery.
- Assist in generating weekly sales reports, outstanding sales reports, and aging reports.
- Maintain up-to-date records of support maintenance and contract renewal records.
- Coordinate with internal stakeholders and external parties, including suppliers and customers, to provide timely administrative support for sales operations.
Qualifications & Skills:
- Diploma or Bachelor's Degree in Business Administration, Operations Management, or related filed.
- 1-3 years of relevant experience in administration, operations, or sales support (fresh graduates are encouraged to apply).
- Excellent organizational, multitasking, communication skills.
- Proficient in Microsoft Office (Word, Excel, PowerPoint).
- Proactive, detail-oriented, and able to work independently in a fast-paced environment.
Why Join Us
- Be part of a professional and collaborative work environment.
- Gain exposure to both administrative and sales operations.
- Opportunity to contribute to process improvements and operational efficiency.
- Attractive remuneration package.
- Healthcare benefits (Outpatient & Inpatient).
- Annual career planning and personal development opportunities.
- One of the best office location in Kuala Lumpur.
To Apply:
Please send your resume with a cover letter to[Confidential Information]
