Admin Assistant

Job Responsibilities

• Maintain and organize both physical and digital documents for streamlined access and retrieval.
• Input and update records in databases, spreadsheets, and filing systems.
• Provide general administrative support to ensure smooth day-to-day operations.
• Process and manage forms, invoices, and administrative paperwork.
• Coordinate internal meetings and events, including venue booking and logistics.
• Monitor office supplies and manage replenishment as needed.
• Ensure proper documentation and compliance with administrative policies.
• Support the creation, update, and maintenance of QMS-related documents (e.g. policies, procedures, work instructions).
• Contribute to continuous improvement initiatives by identifying process gaps and proposing enhancements.

Job Requirements

• Diploma in Business Administration or a related field, with relevant administrative experience.
• Strong command of both English and Bahasa Malaysia, written and spoken.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Experience in filing systems and document control.
• Knowledge of general office administration and exposure to ISO Quality Management System (QMS) is an advantage.