Admin cum Account Executive

We are seeking a detail-oriented and proactive Business Operations cum Accounts Executive to support the smooth day-to-day operations of the business while handling essential accounting and reporting functions. This role plays a key part in ensuring operational efficiency by coordinating across departments, maintaining accurate documentation, and supporting finance processes such as invoicing, payment tracking, and month-end activities. The ideal candidate is highly organized, comfortable working with numbers and data, and able to manage multiple responsibilities across operations and accounts. This position offers hands-on exposure to end-to-end business operations, making it an excellent opportunity for someone who enjoys working behind the scenes to keep the business running effectively and accurately.

Job Responsibilities:

Business Operations

Assist in managing daily business operations and internal workflows.

Coordinate with internal teams (Technical Delivery, Sales, HR, Finance) to ensure smooth business processes.

Coordinate office management, facilities, and office support requirements.

Track project documentation, service requests, and follow up on outstanding items.

Ensure timely submission and accuracy of operations-related reports.

Assist with project-based operational support, including documentation and reporting.

Coordinate office administrative duties when necessary (supplies, vendor support, equipment tracking).

Reporting

Prepare daily/weekly/monthly operational and finance-related reports.

Ensure data accuracy and timely submission to management.

Perform data entry and maintain company databases.

Accounting

Assist with basic accounting tasks such as: Invoice preparation & submission PO, DO, SO documentation

Payment tracking and follow-up

Maintaining petty cash records

Assisting month-end closing activities

Support AR & AP tracking, including preparing statements and follow-up with customers for outstanding payments.

Familiar / Expert in Autocount.

Qualifications & Experiences Needed

Diploma or Bachelor's Degree in Business, Business operation, Accounting or related fields.

Minimum 13 years of experience in operations, finance, or administrative roles (fresh graduates may be considered).

Strong network with developers, architects, consultants, QS, and contractors will be a strong advantage.

Self-motivated, comfortable with documentation and administration.

Proficient in English, Bahasa Malaysia, and Mandarin-speaking.