Admin executive

Job Responsibilities

Based in our Kuala Lumpur office in Malaysia, you will be responsible for a wide range of day-to-day administrative and general affairs duties.

As we are a small office, this position involves more than general administrative work. You will also provide support for accounting and HR-related tasks and flexibly handle various assignments requested by the Managing Director (MD).

Main Responsibilities

Handle general administrative and general affairs duties

Perform data entry, document preparation, filing, and document management

Prepare and manage internal documents and various business materials

Process and manage invoices, receipts, and expense-related documents

Support bank payments and online banking-related tasks

Provide support for basic accounting and bookkeeping activities

Manage employee attendance, leave, and related records

Prepare and maintain HR-related documents

Handle procedures and prepare documents related to visa renewals for foreign employees

Support employees with housing and house-hunting arrangements

Communicate and coordinate with external vendors, service providers, and relevant authorities

Handle phone calls, emails, mail, courier services, and other correspondence

Manage and order office supplies and equipment

Provide various administrative support to the Managing Director (MD) and other internal staff

Organize and maintain documents related to inspections and surveys

Handle other ad-hoc tasks and assignments requested by the MD or supervisor

MUST TO HAVE:

-Diploma or Degree in Business Administration, Management, or a related field

-at least a few years of Relevant work experience in administrative roles, such as Admin Assistant or Admin Executive

-Basic computer skills, including Microsoft Word and Excel