Role and Responsibilities
Admin
- Perform a full spectrum of office administration, office building management and front office tasks to ensure the smooth operation of the office.
- Control, coordinate, monitor and report office consumables spent by company and department.
- Responsible for general office asset management, inventory check and replenishment for stationeries and groceries, Company's shirt & jacket, business card, car sticker and etc.
- Administer contracts for office cleaning, pest control, office maintenance, security guard management, insurance, rented machines etc.
- To be main liaison with building landlord representative in regards to maintenance issues (eg. Access card system, auto gate management, fire alarms, etc.), utilities billings and any other related issues that are under the landlord's purview.
- Manage office maintenance and utility billings for Sunway Nexis office.
- Responsible for handling front office reception and office administration duties, including office opening, greeting members, answering phones, handling inquiries & complaints and sort & distribution of mails.
- Responsible for document and parcel delivery and receiving.
- Provide price comparison and process purchase requisition during procurement process.
- To carry out ad-hoc duties assigned by the Management.
IT support
- Responsible in the overall sourcing and procurement exercise of new IT equipment and services, based on current needs and requirements of the office.
- Main liaison with external IT Vendors to ensure smooth running of the cloud services and ensuring daily scheduled back-ups are taking place as scheduled.
- Responsible in ensuring the maintenance of all hardware and software that are essential to the operation of office are carried out by external IT vendors, and to ensure it operates at optimal performance (i.e. website, email, VOIP, web domain, Microsoft 365, Auto Count, Auto Cad, Sketch Up, Pysyst etc).
- Preparation of IT items for new joiners (computers, email creation, set up of printer, etc).
- Responsible for the smooth running of company's phone system and internet services.
- On standby to diagnose and troubleshoot any hardware and software issues that occur on a day-by-day basis.
- Assist on website management and maintenance of the Group.
- Provide price comparison upon request during procurement process.
- Perform other duties as assigned.
Additional Notes (IF ANY)
- Possess at least Bachelor's Degree/Post Graduate Diploma/Professional Degree in any related discipline preferred.
- Required language(s): Bahasa Malaysia and English.
- At least 2 Year(s) of working experience in the related field is required for this position.
- Able to communicate effectively with customers in a friendly and polite manner.
- Able to work independently and possess good negotiation & interpersonal skills, meticulous, confident, high analytical and problem-solving skills.
- Maintain high integrity level at all time.
- Knowledge in website maintenance and update would be an advantage.
