Admin - Facilities & Maintenance - Executive

Biomed Global

2-4 Years

Not Disclosed

Malaysia, Selangor

Early Applicant

Posted 2 months ago
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Job Description

General Facility Maintenance
Conduct routine inspections of the building, facilities and infrastructure to ensure safety and functionality.
Perform basic repair works including lighting, plumbing, door fittings and minor carpentry or painting tasks.
Ensure all maintenance works comply with safety standards and internal procedures.
Manage preventive maintenance schedules for facility assets (e.g., air-conditioning systems, lifts, fire alarms).
Support energy efficiency initiatives and monitor facility utilities usage.
Vendor & Contractor Management
Liaise with external service providers for repair, servicing and upkeep of building systems (e.g. fire safety, pest control, landscaping).
Schedule and supervise contractor visits, ensuring quality and timely completion of work.
Monitor and verify contractor performance and service reports.
Assist in sourcing new vendors and obtaining quotations for maintenance-related purchases or projects.
IT Hardware & AV Equipment Support
Assist with the installation, configuration, and maintenance of:

Wall-mounted TVs and digital signage
Office monitors and display units
Video conferencing equipment
Public address (PA) systems

CCTV & Network Hardware Support
Monitor the functionality of CCTV cameras and related systems.
Perform basic diagnostics and physical checks on camera units, wiring and connectivity.
Assist in routine CCTV footage backup and maintenance of storage systems.
Coordinate installation and relocation of cameras or network points in conjunction with IT and security teams.
Support patching and labeling of network points, basic cable tracing and simple network port testing.
Facility Operations & Safety
Ensure compliance with workplace health, safety and environmental regulations.
Conduct regular checks on fire safety equipment, emergency lighting and evacuation signage.
Maintain cleanliness and proper condition of common areas such as meeting rooms, pantry and restrooms.
Support workplace ergonomics and layout improvements for comfort and safety.
Serve as the point of contact for building management or landlord on operational issues.
Inventory & Asset Management
Track and maintain inventory of tools, consumables, spare parts and facility assets.
Record and update logs for maintenance work, equipment servicing and repairs.
Support office equipment relocation and furniture arrangements for moves, renovations or events.
Event & Ad Hoc Support
Assist with physical setup for internal events, meetings, and functions (e.g. furniture arrangement, AV setup).
Provide onsite support during events to ensure smooth operation of facility and equipment.
Respond to urgent ad hoc maintenance or facility-related issues as required.

Requirements

Diploma/Degree in Facilities Management, Building Services, Electrical Engineering or related field.
Minimum 2 years of experience in facilities or maintenance role.
Experience in handling AV/PA systems during events is a strong advantage.
Experience working in a fast-paced, multi-departmental organization is preferred.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office (PowerPoint, Excel, Word) and project/task management tools.
High level of discretion, professionalism and reliability.
Strong problem-solving mindset with the ability to suggest process improvements.
Ability to coordinate with multiple stakeholders and manage competing deadlines.
Proactive attitude with a strong sense of ownership and follow-through.
Willingness to explore AI tools and optimize workflows.
A team player who respects boundaries and operates with integrity.
Familiarity with workplace health & safety regulations.
Physically fit and comfortable with manual work.
May require occasional extended hours during events or infrastructure issues.