Admin, Facility & Travel Coordinator (6 months renewable contract)

Role

Ensure maintenance and smooth operation of office facilities

Reception Management (redirecting calls, mailing, visitor management)

Monitor office supplies inventory and place orders (pantry, office supplies etc)

Monitor office expenditures and handle all office contracts and vendor relationship management (contractors, cleaning supplier, mailing and travel agency)

Manage travel & hotel bookings for the team

Coordinate and manage internal events (company trips, gatherings, annual dinner)

Maintain continuity of work operations by documenting and reporting

Maintain files and records with effective filing systems

Assist Supply Chain Department in Data Management and Procurement Operation (PO Generation, Delivery Follow Up etc)

PROFILE

1-2 years experience as office coordinator or similar role

BSc/Ba in business administration or relevant field is a plus

Knowledge of Travel management

Good command of MS Office

Working knowledge of office equipment &facility management

Organized with the ability to prioritize and multi-task

Reliable with patience and professionalism

Fluent in English and Bahasa. French or other language is a plus.