Admin Intern (3 to 6 months internship)

Who are we

Ultima Markets is a secure and regulated CFD trading gateway, offering access to 1,000+ instruments, including Forex, Commodities, Indices, and Stocks, to clients in over 170 countries. Founded in 2016, we are the Official Regional Partner of FC Internazionale Milano and the first CFD broker to support the UN Global Compact. We operate globally through entities regulated by the FCA, FSCA, and FSC, and in 2025 were honoured with 50+ global awards, including Best CFD Broker Global 2025.

To learn more about our company, please visit our website: https://www.ultimamarkets.com.

Job Description:

• Oversee the inventory and procurement of office supplies and equipment, ensuring optimal stock levels and smooth daily operations.
• Coordinate routine office maintenance and liaise with relevant parties to maintain a clean, safe, and functional workplace.
• Manage and process monthly payments, staff reimbursements, and basic bookkeeping tasks, ensuring accuracy and timely submission to finance.
• Arrange and coordinate meetings, appointments, and travel itineraries for staff or management as required, ensuring all logistics are efficiently managed.
• Serve as the primary point of contact for external vendors, service providers, and contractors; obtain and compare quotations, negotiate pricing, and oversee service execution.
• Provide general administrative support and carry out ad hoc duties as assigned by management to support departmental and organizational needs.

Requirements:

• Bachelor's degree in Business Administration or related field.
• Required skill(s): MS Excel, MS Work, MS Powerpoint
• High attention to detail and integrity when handling records
• Good command of written and spoken English and Mandarin