About the Role:
The Administrative Intern supports day-to-day operations across NGOhub and GivingHub. This role is suitable for students from all fields of study, as tasks are guided, and focused on general administrative support, research, donation and data management. The intern should be able to prioritise tasks, manage multiple assignments, and maintain a high level of accuracy.
About NGOhub:
NGOhub is an online and offline platform dedicated to enabling, empowering, and serving changemakers. We champion effectiveness, transparency, and sustainability, and we connect NGOs and social organisations to information, resources, experts, volunteers, and grants.
Our Work Culture:
We believe in Perpetual Learning, and we strive to Take Care of Each Other as we Help Each Other Improve. Our team is driven by Effective Productivity, where the Best Ideas Win. As an intern, you'll be part of a collaborative and supportive environment that values growth, contribution, and innovation.
Key Responsibilities:
- Perform general administrative tasks such as scheduling meetings, preparing documents, formatting files, conducting basic research, and compiling simple reports.
- Support HR administrative processes, including preparing onboarding materials, organising files, and updating records.
- Assist with finance-related administrative tasks such as data entry, document filing, and maintaining accurate records of project expenses and budgets (no finance background required).
- Update and maintain internal databases, spreadsheets, and record-keeping systems to ensure information is complete and accurate.
- Respond to stakeholder inquiries via email and other communication channels in a timely and professional manner.
- Assist in the verification, documentation, and profiling of NGOs and partners for organisational records and due diligence.
- Handle confidential information with integrity and discretion.
- Support the team with ad-hoc tasks as required.
Selection Criteria:
- Interest in developing administrative, coordination, and organisational skills.
- Ability to manage tasks, organise work, and meet deadlines.
- Good written and verbal communication skills, with strong attention to detail.
- Demonstrated problem-solving attitude and willingness to take initiative.
- Motivated, adaptable, and eager to learn across different functions.
- No specific major or prior admin experience required; guidance will be provided.
- Good command of English and Bahasa Melayu.
Perks:
- Exposure to NGOs, donors, grassroots communities, and the broader philanthropy ecosystem.
- Hands-on experience in project coordination, community engagement, administrative operations, and digital fundraising.
- A supportive, collaborative, and learning-focused workplace
- Interns who complete their internship period with satisfactory performance may request a recommendation letter from NGOhub to support their future career or academic pursuits.
How to Apply:
i) Fill in this form -bit.ly/applyatNGOhub
Position Start Date: April 2026 Onwards
