Admin & Payroll Executive

Job Summary

We are seeking a reliable and detail-oriented Admin & Payroll Executive to manage payroll operations, employee administration, and HR documentation. The successful candidate will ensure accurate payroll processing, compliance with statutory requirements, and efficient administrative support for internal teams and clients.

Key Responsibilities

Payroll Administration

• Process monthly payroll accurately and within deadlines.
• Calculate salaries, overtime, allowances, claims, and statutory deductions.
• Prepare payroll reports and salary-related documentation.
• Ensure compliance with EPF, SOCSO, EIS, PCB, and other statutory requirements.

Employee Administration

• Maintain employee records and personnel files.
• Prepare employment contracts, confirmation letters, and HR documents.
• Manage employee onboarding and offboarding processes.
• Track leave records, attendance, and other HR-related data.

Administrative Support

• Coordinate office administration and document management.
• Assist in preparing invoices, reports, and client documentation.
• Handle employee and client enquiries regarding payroll and administrative matters.
• Ensure accurate filing and record-keeping practices.

Compliance & Reporting

• Maintain confidentiality of payroll and employee information.
• Support audits and statutory reporting requirements.
• Ensure HR and payroll processes comply with company policies and employment regulations.

Requirements

• Diploma or Degree in Human Resources, Business Administration, Accounting, or related field.
• Fresh graduates are encouraged to apply.
• Experience in payroll administration is an advantage.
• Good knowledge of Microsoft Excel and Microsoft Office applications.
• Strong attention to detail and numerical accuracy.
• Excellent organisational and communication skills.
• Ability to manage multiple tasks and meet deadlines.

Preferred Skills

• Knowledge of payroll software and HR systems.
• Understanding of Malaysian labour laws and statutory requirements.
• Experience handling payroll for multiple employees or clients.