Admin Specialist

Key responsibilities

• Oversee daily canteen operations, coordinate with vendors, ensure food quality and hygiene, handle feedback, and ensure compliance with health and safety standards
• Manage staff accommodation, including daily operations, room assignments, maintenance coordination, organizing regular inspections and fire drills, and ensuring compliance with safety and facility standards
• Manage factory cleaning and landscaping, including vendor supervision, routine inspections, pest control, maintenance coordination, and emergency handling
• Manage company transport and drivers, including scheduling and supervision, vehicle maintenance, insurance and road tax renewals, accident reporting and claims
• Receive and welcome clients, coordinate visit arrangements, ensure a presentable reception area, and support all tasks related to customer visits
• Plan, coordinate, and assist in organizing company events and activities
• Manage uniforms and office stationery, including distribution, inventory control and purchase requests
• Prepare and maintain necessary workplace signage
• Assist in the development and implementation of departmental policies and SOPs
• Perform other duties as assigned by the supervisor or Head of Department

Requirements

• Bachelor's Degree in Business Administration, Office Management, Human Resource Management, or a related field
• Minimum 2–3 years of relevant experience in administration, facilities management, or general affairs. Fresh graduates with a strong willingness to learn are also encouraged to apply
• Proficient in Mandarin, English, and Bahasa Malaysia. Mandarin is required to communicate effectively with Mandarin-speaking colleagues, vendors, and stakeholders
• Detail-oriented, responsible, and well-organized with strong analytical and problem-solving skills
• Able to work independently, prioritize multiple tasks, and respond effectively to operational challenges and emergencies