Administration

Vialto Partners is a market leader in global mobility services. Our purpose is to Connect the world. We are unique and the only stand-alone global mobility business. This presents a rare opportunity for our clients, stakeholders and colleagues.

Our teams help companies streamline and effectively manage their global mobility programs in a cost-efficient and compliant manner. Our services focus on providing cross-border compliance and risk assessment for tax, immigration, business travel, rewards and compensation, and remote work.

Working at Vialto Partners is about getting the chance to be part of a global and dynamic team. Globally, Vialto Partners has over 6,500 staff in over 50 countries around the world, and continues to grow. You will work with clients from a range of industries and different geographical locations. We believe in connecting the world and supporting our colleagues to do the same in their careers by undertaking assignments and opportunities globally that broaden their skills and ultimately benefit our clients.

Vialto is unstoppable when we work together in a culture of belonging, where everyone can thrive. We encourage employees to bring their true selves and share their unique talents and expertise to positively impact the communities we serve.

To learn more about what we do, tune in to our podcast On the Move to hear expert insights on issues affecting global mobility, and read about the latest news in the industry. You can also follow us on Linkedin and Instagram.

Job Description:

Provides support to the practice including client services duties (including personnel that provide general correspondence and general admin) as below:

- Data maintenance (including monitor staff onboarding and offboarding) for the relevant systems

- Drafting of application documents and immigration applications in the relevant online portals and platforms

- Collate and return documents to clients

- Print and compile documents for submission to authorities

- Submit documents to authorities (tax and immigration)

- Scan documents received from client and authorities

- Perform support functions for the manager e.g. billing activities, debtors follow up, routine risk checks, charge code creation and maintenance, net investment management, client events such as seminar, webinar

- Track the status of correspondences received from the authorities

- Support compliance status updates (track and monitor updates)

- Maintain master client listing, fee information and contact details

- Other tasks that the group deems fit

You will need to display the following:

- Ability to effectively prioritize, excellent organization and administrative ability

- Ability to work independently, multi-task, use initiative and to work well in meeting deadlines

- The flexibility to work outside normal office hours may be required from time-to-time

- Willingness to travel for work

- Must possess own transportation for day-to-day client related work

Qualifications

- Minimum Degree Required: Diploma/Bachelors - any background

- Years of Experience: Fresh Graduate or 0-3 years of experience

- Location: Penang - Malaysia

Additional Information

We are an equal opportunity employer that does not discriminate on the basis of any legally protected status.

Please note, AI is used as part of the application process.