Administrative Assistant

3-5 Years

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Early Applicant

Job Description

Event Management & Coordination Skills

Strong event planning capabilities for corporate functions, conferences, and client entertainment
Excellent organizational skills coordinating multiple vendors, timelines, and logistics simultaneously
Creative problem-solving abilities with attention to detail
Focus on seamless event execution and guest satisfaction

Vendor Management & Negotiation Skills

Proven experience managing relationships with Malaysian service providers
Understanding of local market conditions for soft services procurement
Strong negotiation skills to secure cost-effective contracts while maintaining quality
Experience with vendor performance monitoring and SLA management

Communication & Cultural Competency

Fluency in English and Bahasa Malaysia essential
Understanding of Malaysian cultural sensitivities and business entertainment customs
Ability to communicate effectively with vendors and coordinate events appropriately

Technical & Administrative Skills

Proficiency in Microsoft Office Suite
Experience with event management software and vendor management platforms
Strong project management capabilities using planning tools and ticketing systems

Customer Service Excellence

Exceptional interpersonal skills for professional interaction with employees, clients, and service providers
Strong customer service orientation focused on positive experiences
Ability to handle last-minute changes and challenging situations with diplomacy and professionalism

Additional Requirements

Valid Malaysian identification
Flexibility to work extended hours during events and special functions
Physical capability to oversee event setup and coordinate on-site logistics
Professional appearance appropriate for client-facing events and vendor interactions
Female candidate preferred

Health & Safety Knowledge

Education & Experience Required

Diploma in Event Management, Hospitality Management, Business Administration, or related field
Minimum 3 years of experience in facilities management, event coordination, or hospitality services
Experience specifically within Malaysian commercial office environment
Proven track record managing soft services operations and corporate events