Administrative Assistant

About the job

About Us

Mercedes-Benz Tech Malaysia (MBTMY), established in 2003, is a global technology hub within the Mercedes-Benz Group. We play a key role in the company's digital transformation by delivering innovative digital solutions across the entire value chain.

With over 300 technology professionals, MBTMY contributes to a wide range of areas including software engineering, data and analytics, cybersecurity, cloud infrastructure, DevOps and artificial intelligence. From enhancing in-car digital experiences to improving global vehicle sales platforms and advancing AI and security initiatives, our teams help drive high-impact technology solutions for Mercedes-Benz worldwide. Our culture is built on agility, collaboration and continuous learning.

We provide an environment where innovation can flourish, supported by strong technical leadership, cross-functional teamwork and a shared commitment to quality and excellence. We also offer flexible hybrid work arrangements, allowing team members to balance remote work with in-person collaboration at our vibrant Wisma Mercedes-Benz office in Puchong. A space designed to inspire creativity, innovation and meaningful connection.

Job Description

Administrative & Office Support

• Provide administrative support to management and business teams.
• Coordinate meetings, schedules, appointments, and follow-up actions.
• Prepare meeting materials, minutes, reports, and presentations.
• Maintain records, documents, and trackers to ensure information is up to date and accessible.
• Support travel arrangements, logistics, and office coordination when required.

Coordination & Communication

• Coordinate with internal and external stakeholders to facilitate smooth business operations.
• Support communication activities and ensure timely dissemination of information.
• Follow up on action items and deadlines to ensure completion.
• Assist in the preparation of management reports and business updates.

Reporting & Documentation

• Consolidate information from various stakeholders for reporting purposes.
• Maintain administrative records, databases, and documentation.
• Support the preparation of KPI reports, dashboards, and presentation materials.
• Ensure accuracy and quality of documents before submission.

Events & Engagement Activities

• Support planning and execution of company events, town halls, workshops, and employee engagement initiatives.
• Coordinate event logistics, vendors, venues, and participant communication.
• Assist in special projects and cross-functional initiatives as assigned.

Requirements

Education

• Diploma or Bachelor's Degree in Business Administration, Management, Office Administration, or a related field.

Experience

• Minimum 2 to 5 years of experience in:
• Administration
• Office Management
• Executive Support
• Business Coordination
• Operations Support

Skills & Competencies

• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills in English.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently and manage multiple priorities.
• Good stakeholder management and interpersonal skills.
• Proficient in Microsoft Office applications, especially:
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word
• Microsoft Teams
• Experience using Microsoft Copilot or AI productivity tools is an advantage.
• Ability to handle confidential information with professionalism and discretion.

Disclaimer: Please note that this position may be offered under a third-party employment arrangement, subject to the final hiring and engagement model. Regardless of the employment arrangement, the selected candidate will be assigned to support and work closely with Mercedes-Benz Malaysia, following Mercedes-Benz's project requirements and day-to-day operations.