Administrative Assistant

Key Responsibilities

• Email Management: Monitor and organize the company inbox; flag, respond to, and categorize messages; maintain clear communication with clients and team members.
• Scheduling: Coordinate internal and external meetings, site visits, and project schedules; manage calendars for management and field teams.
• Office Administration: Handle digital filing, document management, data entry, and other day-to-day admin support.
• Lead Generation: Assist with sourcing and qualifying potential leads through online directories, platforms, and inbound inquiries.
• Project Support: Track project milestones, update records, support project documentation, and assist in liaising with clients or subcontractors as needed.

Qualifications

• Proven experience in administrative or virtual assistant roles, preferably in the trades, construction, or real estate industry.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in tools like Google Workspace, Microsoft Office, scheduling software (e.g., Calendly, Google Calendar), and CRM platforms.
• Familiarity with lead generation methods and tools (e.g., LinkedIn, job boards, industry directories) is a plus.
• Ability to work independently with minimal supervision.

Nice to Have

• A can-do attitude and initiative to solve problems proactively
• Strong attention to detail and time management
• Professionalism in managing sensitive information
• A collaborative mindset and adaptability in a growing business environment