Job Responsibilities:
1. Office Management
- Monitor and restock office supplies (stationery, snacks, groceries and etc.)
- Coordinate office maintenance, cleaning and liaise with building management.
- Schedule and manage meeting room calendars.
- Ensure workplace cleanliness and functionality.
- Manage vendor contracts and relationships.
- Oversee business licenses, permits, insurance and agreements.
2. Document Management
- Maintain organized physical and digital filing systems.
- Keep accurate employee, client and company records.
3. Communication
- Handle calls and messages.
- Liaise with internal teams and external vendors.
4. HR Support
- Employee Engagement: sport activities, team building, festive celebration, CSR program and etc.
- Track attendance and manage leave records.
5. Finance & Procurement
- Handle purchase approvals and expense submissions.
- Manage corporate card expenses.
6. Travel Arrangements
- Prepare travel options and handle bookings as needed.
7. Insurance, Medical & Dental Administration
- Enroll/update employee insurance details.
- Assist with claims, reimbursements and policy renewals.
- Track medical/dental allowance usage and ensure compliance.
8. General Support
- Provide assistance with ad hoc duties as required.
Job Requirement:
- Diploma / Degree in Business Studies or equivalent.
- Candidates must have at least 12 years of experience in a similar role.
- Must be positive, driven, resilient and outspoken.
- Highly organized and able to deal with multiple activities at one time.
- Good knowledge in the use of MS Office (Words, Excel & Power Point).
- Good communication and interpersonal skills.
- Has an eye for continuous improvement, meticulous, resourceful, quick learner, good attitude and can quickly follow through on given assignments.
