Administrative Executive

About the Role

We are looking for a proactive and detail-oriented Administrative Executive to manage housekeeping and site services at our manufacturing plant in Serendah, Selangor. This role is under the Administration function and focuses on housekeeping, pest control, landscaping, hygiene, vendor coordination, and workplace compliance. It does not involve technical facility engineering, M&E maintenance, or equipment maintenance.

Responsibilities

• Oversee daily housekeeping operations across offices, restrooms, common areas, workshops, canteens, and shared facilities.
• Conduct regular site inspections to ensure cleanliness, hygiene, safety, and service standards are consistently maintained.
• Coordinate housekeeping vendors to ensure compliance with agreed schedules, SOPs, manpower deployment, and service requirements.
• Ensure the proper handling, storage, and availability of cleaning chemicals, equipment, consumables, and anti-static uniforms.
• Coordinate the collection and laundry of anti-static uniforms and monitor related service quality.
• Manage pest control contractors for scheduled inspections, treatment activities, corrective actions, and record maintenance.
• Monitor pest activity and follow up promptly on pest-related issues.
• Coordinate landscaping and grounds maintenance activities, including mowing, planting, irrigation, pruning, and general upkeep of outdoor areas.
• Supervise housekeeping, pest control, and landscaping vendors; monitor their attendance, work quality, and compliance with contractual requirements.
• Support vendor performance reviews, service improvement actions, and contract renewal processes.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Facilities Management, Environmental Health, Operations Management, or a related field.
• At least 3 years of experience in site services, housekeeping operations, facilities administration, property management, or vendor management.
• Experience in a manufacturing, industrial, property management, hospital, mall, hotel, or large-site environment is an added advantage.

Required Skills

• Familiar with housekeeping standards, workplace hygiene, pest control coordination, and landscaping services.
• Experience in managing contractors or service vendors is preferred.
• Good understanding of workplace safety, compliance, and inspection requirements.
• Strong coordination, problem-solving, follow-up, and reporting skills.
• Proficient in Microsoft Office applications, especially Excel and PowerPoint.
• Able to communicate effectively in English and Bahasa Malaysia.
• Strong attention to detail and ownership of site conditions.