Job Responsibilities
Executive & Administrative Support
- Provide dedicated support to the Director, including calendar management, meeting coordination, and travel arrangements.
- Prepare, review, and manage correspondence, reports, presentations, and confidential documents.
- Act as the key point of contact between the Director, senior management, and internal / external stakeholders to ensure effective communication and timely follow up.
Administrative Coordination
- Support the smooth day to day administrative operations of the office to maintain a professional and organized working environment.
- Coordinate vendor communications, office procurement, and supplies as required.
- Assist in monitoring administrative expenses and documentation to ensure accuracy and compliance.
Reporting & Documentation
- Assist in preparing and compiling management reports and other administrative documentation for the Director.
- Maintain proper filing systems, records, and document control in accordance with company policies.
- Ensure timely circulation of internal communications, notices, and management instructions.
Meeting & Stakeholder Support
- Coordinate meetings, prepare agendas, record minutes, and track action items for follow up.
- Facilitate internal collaboration across teams and departments to support smooth office operations.
- Liaise with external parties as required to support the Director's functions and organizational requirements.
Compliance & Governance Support
- Support adherence to internal policies, procedures, and corporate governance standards.
- Assist in audits, inspections, and management reviews by providing required documentation and coordination.
Liaison
- Communicate with clients, colleagues, and other professionals to facilitate desired outcomes.
Continuous Improvement
- Stay updated on internal procedures, and regulatory requirements, to ensure accurate, efficient, and compliant operational support.
Teamwork & Collaboration
- Work well with team members and other departments to ensure smooth communication.
Additional Duties
- Perform any other responsibilities as required by management.
Job Requirement
- Bilingual (Chinese & English): Business-level proficiency in written and spoken communication, including documentation and meeting interpretation.
- Education & Experience: Bachelor's degree or above with minimum 5 years of relevant experience in administrative management and senior assistant/secretarial roles. Experience supporting C-level executives and China company is an advantage.
- Location & Availability: Based in Kuala Lumpur and able to start work within short notice.
Core Competencies
- Strong coordination and communication skills in fast-paced environments.
- High professionalism with strong confidentiality awareness.
- Proactive, able to anticipate needs and solve problems independently.
- Well-organized with strong attention to detail in schedules and processes.
What We're Offer
- Competitive basic salary and performance bonuses
- Direct reporting to the General Manager with exposure to core operations.
- Career growth opportunities in a fast-growing international environment.
Email your resume to [Confidential Information]
