Administrative Specialist

Job Summary

We are seeking a proactive and detail-oriented Administrative Executive to manage administrative operations and property-related matters for our Kuala Lumpur office and regional support. This role requires someone capable of working independently, taking ownership of day-to-day office management, coordinating with vendors, and overseeing company residential properties. You will play a key role in ensuring smooth operations and consistent standards across locations.

Key Responsibilities

1. Oversee daily office operations, including facility maintenance, inventory management, and general office upkeep.
2. Manage administrative processes across regional offices, ensuring alignment and compliance with internal standards.
3. Maintain accurate documentation and ensure adherence to company policies and relevant local regulations.
4. Liaise directly with suppliers and service providers (e.g., cleaning, security, IT, pantry, courier, maintenance), including negotiating and managing service quality.
5. Identify and implement process improvements to enhance administrative efficiency.
6. Handle ad hoc administrative responsibilities as required, with minimal supervision.
7. Property Management
8. Manage the upkeep and administration of company-owned residential properties.
9. Act as the main point of contact for tenants, property managers, and contractors regarding tenancy issues, maintenance, and general property support.
10. Monitor lease agreements, rental payments, and maintenance schedules to ensure timely execution.
11. Coordinate with relevant stakeholders to uphold consistent property management standards across regions.

Requirements

1. Bachelor's degree or above, preferably in Administration, Business Management, or a related field.
2. Minimum 2 year of relevant corporate office administration experience; experience in multinational companies or medium-to-large enterprises preferred.
3. Excellent command of English, both spoken and written.
4. Strong proficiency in MS Office Suite and related office management systems.
5. Strong organizational, communication, and problem-solving skills, with the ability to work independently.
6. Proactive, highly responsible, and self-driven, with the ability to remain efficient under pressure.
7. A positive team player, fast learner, and adaptable to dynamic work environments.