Job Title: Administrative Executive / Admin Assistant
Company: Alyousefi Group Sdn Bhd
Job Summary
Alyousefi Group Sdn Bhd is seeking a highly organized and detail-oriented Administrative Executive / Admin Assistant to support daily office operations and ensure efficient administrative processes. The successful candidate will provide administrative support to management and staff, maintain accurate records, coordinate office activities, and contribute to a professional and productive work environment.
Key Responsibilities
- Manage daily administrative and clerical tasks to support office operations.
- Handle incoming calls, emails, correspondence, and inquiries professionally.
- Maintain and organize company files, records, and documentation.
- Prepare reports, letters, presentations, and other business documents as required.
- Schedule meetings, appointments, and coordinate calendars for management.
- Assist with data entry and maintain accurate databases and filing systems.
- Coordinate office supplies inventory and procurement activities.
- Support HR and finance departments with administrative documentation when needed.
- Monitor and process invoices, purchase orders, and other administrative paperwork.
- Liaise with clients, vendors, and external stakeholders as required.
- Ensure compliance with company policies and administrative procedures.
- Perform other administrative duties assigned by management.
Requirements
- Diploma, Bachelor's Degree, or equivalent qualification in Business Administration, Management, or a related field.
- Minimum 1–3 years of administrative experience (fresh graduates with strong organizational skills may also be considered).
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills in English and Bahasa Malaysia.
- Strong organizational, multitasking, and time-management abilities.
- High attention to detail and accuracy in administrative work.
- Ability to work independently and as part of a team.
- Professional attitude, integrity, and confidentiality in handling company information.
Preferred Qualifications
- Experience with office management systems and administrative software.
- Knowledge of document control and record management practices.
- Experience supporting multiple departments in a corporate environment.
Benefits
- Competitive salary package.
- EPF, SOCSO, and EIS contributions.
- Annual leave and medical leave entitlement.
- Professional development and training opportunities.
- Positive and collaborative working environment.
- Career growth opportunities within Alyousefi Group Sdn Bhd.
