Who are we
Ultima Markets is a dynamic multi-asset trading platform specializing in the fintech and forex sectors. Founded in 2016, we are dedicated to providing innovative financial solutions that empower our clients to excel in a competitive marketplace.
Our platform offers access to over 250 CFD financial instruments, including Forex, Commodities, Indices, and Shares, catering to investors from all walks of life. At Ultima Markets, we foster a collaborative and inclusive work environment where innovation is encouraged. Our team members benefit from professional development opportunities and the chance to work with industry leaders in fintech. If you are passionate about driving change in the financial sector and want to be part of a growing company, we invite you to apply.
To learn more about our company, please visit our website: https://www.ultimamarkets.com.
Job Description:
Finance Operations Management & Business Support
- Oversee daily finance and administrative operations, ensuring accurate, timely, and compliant execution of financial processes.
- Manage and optimize processes related to payments, expenses, vendor coordination, employee reimbursements, and operational finance support.
- Review existing workflows and identify opportunities to improve efficiency, accuracy, and scalability.
- Act as a key point of contact between finance and business stakeholders to ensure smooth execution of operational requirements.
Cross-functional Stakeholder Management
- Partner closely with internal stakeholders including Finance, HR, Talent Acquisition, IT, and Country Managers to support business operations.
- Coordinate cross-functional initiatives and ensure alignment between departments on operational priorities, timelines, and requirements.
- Provide operational guidance and support to stakeholders on finance-related and administrative matters.
- Manage competing priorities effectively while maintaining service quality and delivery timelines.
Reporting, Analysis & Process Governance
- Support the preparation and review of financial and operational reports to provide visibility into business performance.
- Analyze operational data and provide recommendations to improve processes and resource allocation.
- Ensure adherence to internal controls, company policies, and administrative governance standards.
- Maintain proper documentation and support audit/compliance requirements where applicable.
Team Support & Capability Development
- Lead and support a team of finance executives by providing strategic guidance on daily operations.
- Conduct regular team check-ins and reviews to align goals, address challenges, and communicate key updates from senior management.
- Monitor individual and team performance; implement targeted development plans as needed to raise the overall performance bar.
- Forecast workload and headcount needs; participate in hiring processes including candidate interviews, evaluations and selections, in partnership with the Talent Acquisition team.
Business Operations & Ad Hoc Projects
- Support management on business initiatives requiring finance and administrative coordination.
- Drive or participate in process improvement projects to enhance operational effectiveness.
- Adapt quickly to changing business needs and take ownership of new responsibilities as required.
Skills & Experience that WOW us:
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field; MBA or postgraduate qualification is highly preferred due to the cross-functional and business support nature of the role.
- Minimum 4 years of relevant experience in finance, accounting, finance operations, or business support functions; experience managing end-to-end processes and cross-functional coordination is highly preferred.
- Strong understanding of financial operations, reporting processes, internal controls, and compliance requirements; knowledge of local accounting practices is advantageous but not mandatory.
- Excellent communication skills in both written and verbal Chinese and English, with the ability to effectively collaborate with stakeholders across different functions and levels.
- Highly adaptable and agile, with the ability to thrive in a fast-paced, evolving business environment and manage changing priorities effectively.
- Strong stakeholder management and coordination skills, with the ability to collaborate across multiple departments including Finance, HR, Talent Acquisition, IT, and business teams.
- High level of integrity, accountability, and confidentiality when handling sensitive financial and business information.
- Strong organizational skills with the ability to manage multiple priorities, meet deadlines, and maintain accuracy under pressure.
- Strong analytical and problem-solving skills, with the ability to interpret data, identify operational challenges, and provide practical recommendations to support business decisions.
